Field Administrative Assistant

For more than 70 years, Cupertino Electric, Inc. (CEI) has been powered by people who’ve built a reputation for delivering high-profile, complex projects. Real, tangible things that alter the landscape and improve lives. But even more than that, we’ve built a reputation for integrity. We’re problem solvers and innovation seekers. We’re team players and safety fanatics. And we always—always—do the right thing. Even when no one is looking. Because what we do here is important, but how we do it is everything.THE PRODUCTION TEAM The Production Team is responsible for overseeing Cupertino Electric’s Field workforce, ensuring that all projects are executed with the high standards of safety, productivity, scheduling, quality and cost control. Our team is dedicated to operational excellence, maintaining tight control over project execution from start to finish. We take pride in developing and deploying the best Field Managers in the industry, leaders who drive performance, uphold standards, and deliver successful project outcomes. ABOUT THE ROLEThe Field Administrative Assistant provides essential support to the Field Coordinator and the broader field team on the project site Cupertino Electric, Inc. This role is designed for candidates with 2 years of experience and offers an opportunity to gain hands-on experience in a fast-paced construction environment. The Field Administrative Assistant will assist with various administrative tasks, including onboarding, payroll entry, resource tracking, and general office support, ensuring the smooth daily operations of field activities. Onboarding Support: Assist the Field Coordinator with Union New Hire onboarding, including organizing documentation for I-9 compliance. Help coordinate site orientations and badging for new field employees. Provide support for employees during the onboarding process, including facilitating orientation videos and troubleshooting issues with tablets. Payroll Assistance: Help enter and proofread timecards for the field staff to prevent payroll errors. Assist with distributing paychecks and ensuring timely delivery to field employees. Support the Field Coordinator in maintaining payroll reports, including per diem and incentive tracking. Resource Tracking: Assist with tracking attendance and workforce resources on-site using Procore Workforce Management. Help manage daily roll calls and keep records updated for the Field Coordinator. General Administrative Support: Provide assistance with filing and organizing key project documents. Support dispatch, terminations, and personnel update (PARs) requests. Assist with ordering office supplies, coordinating catering for events, and submitting IT requests. Help maintain safety training records using Vairkko and assist with other administrative duties as needed.Skill: Applies acquired job skills and company policies and procedures to complete assigned tasks. Job Complexity: Works on assignments that are semi-routine in nature but recognizes the need for occasional deviation from accepted practice. Supervision: Normally follows established procedures on routine work, requires instructions only on new assignments. ABOUT YOUYou have strong attention to detail and excellent organizational skills. Your basic knowledge of the Microsoft Office Suite, particularly Excel and Outlook, complements your good communication skills and ability to work effectively in a team environment. You demonstrate a capacity to learn new software applications quickly and adapt to changing project requirements. While familiarity with construction or field-related work is a plus, it is not required. WHAT YOU WILL GAINAs a Field Administrative Assistant, you have the chance to learn the nuts and bolts of our industry and build your professional network as you interact with Field Union Management and Project Teams. You’ll coordinate with teams across the organization and experience first-hand how decisions are made and how problems are solved. You get to play a key role in bridging the information flow between our office and field personnel, as well as engaging with vendors and customers. As you hit the ground running, you’ll develop the skills to anticipate the administrative needs of the project and contribute to the team in a meaningful way. MINIMUM QUALIFICATIONS
Any combination of education and experience that, in the sole judgment and discretion of Company, would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications may qualify.Education: High School Diploma or GED required. Any college degree preferred. Licensure/Certifications: None required.Experience: Two (2) years of experience required in similar role with construction experience preferred. PHYSICAL REQUIREMENTS:

• Ability to move around construction sites as necessary.
• Occasional lifting of office supplies or files may be required.

#LI-SA1*Applicants must be authorized to work in the United States. This position is not eligible for sponsorship. PLEASE NOTE: CEI will never ask for any money or financial information from applicants during the hiring process. To learn more about "job scams" how to avoid them,