Accounts Payable Clerk & Accountant

Position Summary :

Assists the Chief Financial Officer in all accounting, budgetary and financial planning activities with the corporate organization; participates in the preparation of various financial reports and analyses for senior leadership and external agencies; assists in maintenance and management of financial systems; responsible for tracking donations to and the general ledger accounting for West River Health Services Foundation; responsible for all accounts payable functions for West River Health Services Foundation and West River Health Services; processes payments weekly and assures accuracy in the issuance of checks; completes and submits annually to the IRS Form 1099 for WRHSF and WRHS; assists as directed with the annual foundation and hospital audit.

Excellence in Practice :

• Receives incoming mail and correctly distributes invoices to the proper departments or personnel for approval of payment.  The invoices are then prepared for payment for WRHS and WRHSF.  Determines due dates and then enters invoices through AP and MM batches.  Checks monthly statements to make sure all accounts are current.
• Runs checks and any accompanying reports that are necessary.  This needs to be done in a manner that meets pre-determined deadlines done on a weekly basis for WRHSF and WRHS.
• Properly prepares checks for signatures and mailing.  A copy of all checks and invoices are accurately filed
• Completes end of month processing of the accounts payable module after which expense reports need to be distributed to appropriate departments.
• Responds to all accounts payable inquiries.
• Annually prepares and submits the IRS Form 1099 for WRHSF and WRHS.
• Is responsible for the general ledger and activities related to the general ledger for West River Health Services Foundation.
• Assists in the preparation of month-end financial reports to be presented to administrative staff, department managers, and boards of directors; such reports are to be completed with accuracy and submitted by management’s deadlines.
• Assists with the Foundation annual corporate-wide operating and capital budget process.
• Serves as liaison between the departments to answer questions related to general ledger and / or to transact correcting and adjusting entries as appropriate.
• Compiles special financial / statistical projects as requested.
• Works in cooperation with C.F.O. and department managers to make and post adjusting entries, especially in relation to month- and year-end adjustments.
• Is responsible for the monthly reconciliation of accounts as assigned.
• Assists C.F.O. as requested in the preparation for and in the conduct of annual corporate audits, tax returns, and cost reports.
• Performs ongoing monitoring of general ledger accounts and / or departmental activity to determine appropriateness of accounting as well as comparison of budget to actual activity.
• Performs other duties as assigned by his / her supervisor.

Essential Job Requirements :