Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team in Charlotteville, Virginia. In this Contract-to-continuing role, you will play a pivotal part in managing schedules, coordinating communications, and maintaining operational efficiency. The ideal candidate will excel in organization, possess strong communication skills, and demonstrate proficiency with technology and administrative tools.

Responsibilities :

• Manage and coordinate the calendar of a senior team member, including scheduling meetings and resolving double-booking conflicts.
• Communicate with clients to relay messages and arrange appointments effectively.
• Utilize a case management system to set up and maintain accurate records and processes.
• Sort, organize, and distribute incoming mail, including forwarding items to appropriate offices.
• Maintain contact with government agencies when necessary to address inquiries or issues.
• Perform general administrative tasks such as filing, data entry, and drafting communications.
• Use Microsoft Office tools, including Teams and Outlook, to handle daily tasks and communications efficiently.
• Assist with light programming tasks and leverage internal communication platforms to support team operations.
• Minimum of 2 years of experience in administrative support or a related role.
• Exceptional organizational skills with the ability to manage multiple tasks in a fast-paced environment.
• Strong written and verbal communication skills suitable for high-level interactions.
• Proficiency in Microsoft Office applications, including Teams, Outlook, and Excel.
• Comfortable working with technology and learning new systems as needed.
• Ability to follow instructions and adapt to changing priorities.
• Demonstrated ability to handle stressful situations with professionalism.
• Must be available to work in-person during standard business hours.