Purchasing Agent / Fleet Administrator

Purchasing Agent / Fleet Administrator

Salary : Depends on Qualifications

Location : Fort Pierce, FL

Job Type : Full Time

Job Number : 2025-00029

Department : PURCHASING, SUPPLY CHAIN, AND FLEET MANAGEMENT

Opening Date : 07 / 07 / 2025

Position Summary and Qualifications

Salary is just one component of FPUA's excellent total compensation package. As an organization, one of our top priorities is to maintain the health and wellbeing of our employees and their families. To achieve this goal, we offer market leading benefits as summarized under the "Benefits" tab above the Description within this job posting. The salary range shown represents the minimum to midpoint salary for this position. The actual salary offered will depend on qualifications and experience.

Responsible for the purchasing of parts, materials, equipment and supplies at the best value while meeting the delivery needs in compliance with relevant regulations.

Position requires analysis of both inventory usage rates and quotations to develop recommendations to ensure adequate inventory levels to sustain utility operations while not overstocking and tying up too much capital in inventory.

Also responsible for the administration and management of fleet vehicles. This includes but is not limited to monitoring fleet usage, scheduling maintenance and repairs, procurement and disposal of fleet vehicles.

Ensure fleet garage has adequate inventory levels of consumables to permit efficient maintenance operations.

This position works under minimal supervision, requires considerable initiative, efficient analysis skills and sound independent judgment. This position reports directly to the Purchasing Supply Chain & Fleet Manager.

Must possess :

Ability to incorporate and employ on a continuous basis : initiate change, creativity, collaboration, pride and accountability. Knowledge of applicable federal, state, and local regulatory laws, standards and requirements regarding public purchasing and procurement functions. Ability to prepare specifications, analyzes bids, troubleshoot discrepancies and perform other necessary purchasing functions. Ability to express factual information clearly and concisely, orally and in writing. Ability to analyze bids and anticipated needs to determine best course of action. Ability to establish and maintain effective and cooperative working relationships with those contacted in the course of work. Ability to exercise sound judgement and maintain confidentiality regarding critical and sensitive information, records, and reports. Ability to regularly attend work and arrive punctually for designated work schedule. Ability to communicate effectively verbally and in writing. Skilled in critical thinking for issues resolution and process improvement recommendations. Skilled in adapting to a changing work environment, competing demands and ability to deal with frequent change, delays, or unexpected events. Skilled in working independently and following through with assignments with minimal direction. Must demonstrate good communication skills, telephone etiquette, and excellent customer service skills for both inside and outside customers.

Graduation from an accredited college or university with a Bachelor's Degree in Business Administration, Supply Chain or other related area of study. Five (5) years of progressively responsible experience in public purchasing and procurement functions and / or contract administration; Certified Public Purchaser (CPP) from National Institute of Government Purchasing (NIGP) and / or Certified Public Purchasing Officer (CPPO) or Certified Professional Public Buyer (CPPB) from Universal Public Procurement Certification Council (UPPCC) within five (5) years is preferred but not required.

Experience in the use of Microsoft Office is essential, demonstrated by achieving a score of at least 70% in basic Excel, 80% in basic Word, and 70% in PowerPoint.

When considering new job applicants, a comparable amount of training and experience may be substituted in lieu of some of the minimum qualifications.

Valid Florida Drivers License is required.

Review inventory transaction activity and initiate replenishment action (requisition) as needed to ensure adequate inventory levels.

Incorporate both historical usage and planned projects to develop purchase recommendations.

Leverage AURSI (online quoting platform) to facilitate competitive bidding, leverage FMPA, CoOp contracts, etc. as leverage to keep our delivered price as low as possible.

Works closely w / Warehouse Team to develop / maintain understanding of space constraints, special considerations,. etc. to ensure efficient utilization of storage capacity.

Maintains a constant dialogue with Engineering to ensure any spec. changes are incorporated into purchase decisions. Also works w / Engineering to develop suitable substitutes for critical SKU's.

Analyzes bid responses for conformity with specifications, lead-time requirements, price, and most satisfactory source of supply.

Develops Requisition with recommended supplier, quantity, price and includes relevant documentation including justifications and any single or sole source recommendations.

Awards / issues purchase orders to the supplier, monitor delivery times. Confirming delivery of materials. Issues change orders as necessary.

Maintain good relations w / vendors, distributors, etc.

Stay attuned to market trends, etc. and communicate w / Engineering to ensure general market condition(s) awareness.

Source new suppliers, evaluate their capacity to deliver product(s) as needed considering such factors as price, quality, availability and other relevant criteria.

Administers the scheduling of preventative maintenance and / or repair activities with inhouse mechanic and / or 3rd party repair center.

Administers the sale of FPUA surplus fleet assets to ensure proper procedures are followed.

Review invoices for accuracy, resolve discrepancies and approve for payment.

SECONDARY JOB FUNCTIONS

Issues and accounts for meter seals, medical seals and demand seals. Serves as backup to the Warehouse Team. Maintain SKU details in databases (Great Plains and AURSI) Serve as Departmental Payroll Coordinator. Maintain Fleet Database Performs special assignments and other related work, as required.

HOLIDAYS : 12 paid holidays per year

VACATION : Accrual for Regular Employees : 0 through 5 years 12 days / year (96 hrs) 6 through 10 years 14 days / year (112 hrs) 11 through 15 years 17 days / year (136 hrs) More than 15 years 20 days (160 hrs)

SICK : Accrual for All Regular Employees : 3.70 hours / pay period (96 hrs)

RETIREMENT PROGRAMS : City of Fort Pierce Retirement System (Mandatory Participation) International City Management Association (Mission Square) (Voluntary) Deferred Retirement Option Plan (DROP)

HEALTH INSURANCE : Effective for employees and dependents on the first day of the month following completion of 30 days continuous service. FPUA pays most of employee premium and 71% of the dependent premium.

DENTAL INSURANCE : Becomes effective for employees and dependents on the first day of the month following completion of 30 days continuous service. FPUA pays 100% of employee premium and 60% of the dependent premium.

VISION : Becomes effective for employees and dependents on the first day of the month following completion of 30 days continuous service. FPUA pays 100% of employee premium eye care coverage for employees and a portion for their family members, including eye exams, glasses, contact lenses, etc.

LIFE INSURANCE : TERM (EMPLOYEES ONLY) : Life insurance and accidental death and dismemberment policy equal to 1x employee's annual salary. Employees may also purchase, on a voluntary basis, additional life insurance through payroll deduction in $10,000 increments up to $100,000.

LONG TERM DISABILITY : Employees out for more than 90 days due to a disabling injury or illness will receive 60% of wage, up to $4,500 per month.

VOLUNTARY BENEFITS : Cancer, Dread Disease, Short Term Disability & Accident Coverage Computer Purchase Plan Paid College Education Flexible Benefit Program Wellness Program Whole Life Insurance Dependent Life Insurance