Office Administrator D

PDS Defense, Inc. is seeking an Office Administrator D, in Everett, WA. Job ID#215306

Pay Rate : $29 - $34 / hr

Job Description : The ideal candidate has experience supporting executives with a high degree of professionalism and discretion, while also being proactive and demonstrating robust attention to detail, along with the ability to adjust priorities efficiently and effectively.

Position Responsibilities :

• Establish and maintain effective working relationships with internal and external customers, co-workers and peers, while maintaining the highest level of confidentiality with sensitive information and while working under tight and often competing deadlines
• Assist in planning, coordinating, and implementing logistics for visiting customers and executives, including supporting visitor badging requests
• Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information
• Prioritize, manage, and schedule time and availability for most efficient use of time
• Coordinate domestic and international business travel, monitor traveler logistics, generate expense reports, and reconcile corporate credit card charges to ensure timely and accurate reimbursement
• Create, edit, and maintain electronic and written communication
• Coordinate with the appropriate focal to support the acquisition and maintenance of resources
• Order and maintain office supplies
• Track and maintain designated conference room schedules for availability and efficient use of resources
• Create, manage and schedule meetings around multiple calendars and appointments
• Provide guidance for less experienced employees
• Work under limited supervision

This position is expected to be 100% onsite. The selected candidate will be required to work on-site at one of the listed location options.

Basic Qualifications (Required Skills / Experience) :

• High School Diploma or higher
• Experience supporting multiple Executives.
• Experience with Microsoft Outlook, Word, Excel and SharePoint.
• 5+ years experience in an office administration role
• Experience managing dynamic schedules and calendars.
• Experience coordinating and processing domestic and international travel arrangements, generating expense reports and reconciling corporate credit card charges.

Preferred Qualifications (Desired Skills / Experience) :

• Experience with procurement tools such as SSPN.
• Ability to juggle competing priorities from different sources.
• Team oriented attitude and working together focus.

Benefits offered to vary by the contract. Depending on your temporary assignment, benefits may include direct deposit, free career counseling services, 401(k), select paid holidays, short-term disability insurance, skills training, employee referral bonus, affordable medical coverage plan, and Daily Pay (in some locations). For a full description of benefits available to you, be sure to talk with your recruiter.

VEVRAA Federal Contractor / Request Priority Protected Veteran Referrals / Equal Opportunity Employer / Veterans / Disabled

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The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and / or security clearance requirements, including, as applicable :

The California Fair Chance Act

Los Angeles City Fair Chance Ordinance

Los Angeles County Fair Chance Ordinance for Employers

San Francisco Fair Chance Ordinance