Administrative Assistant

Job Description

Job Description

We are looking for a motivated and detail-oriented Administrative Assistant to join our team in Williston, Vermont. This is a contract to permanent position, offering an excellent opportunity for growth and flexibility within a dynamic environment. The successful candidate will play a key role in supporting office operations, ensuring smooth day-to-day activities, and providing exceptional customer service to members and visitors.

Responsibilities :

• Manage front-desk operations, including opening and closing the office daily.
• Respond to emails and inquiries in the center inbox, scheduling meetings and maintaining effective communication.
• Deliver outstanding customer service to both members and visitors, addressing their needs promptly and professionally.
• Conduct office tours as needed, showcasing the space and services to potential clients.
• Serve as the primary on-site point of contact while collaborating with remote team members.
• Maintain an organized and efficient workspace, adhering to business casual dress standards.
• Assist in administrative tasks such as data entry and maintaining records.
• Coordinate timecard submissions and communicate with remote management as required.
• Proven experience in administrative support, including receptionist duties and office management.
• Strong skills in answering inbound calls and managing email correspondence effectively.
• Proficiency in performing data entry tasks with accuracy and attention to detail.
• Ability to provide excellent customer service and address inquiries professionally.
• Excellent organizational and multitasking skills to manage daily office operations.
• Comfortable working independently as the sole on-site team member.
• Flexibility to adapt to a part-time or permanent schedule upon conversion.
• Familiarity with Microsoft Office Suite and other office software is preferred.