OPERATIONS COORDINATOR

Job Description

Job Description

JOB SUMMARY

The Operations Coordinator performs technical, administrative, and professional work with the planning and coordination of municipal operations. The incumbent’s work entails dealing with political, confidential and sensitive issues requiring a high degree of discretion, tact and professionalism.

ESSENTIAL JOB FUNCTIONS

ADMINISTRATION

• Drafts important written communication mediums for the City Manager’s office (i.e. memos, weekly highlights to Mayor & Council)
• Provides analysis and recommendations to the City Manager and Assistant City Manager regarding the work of city operations to support efficiency and effectiveness of service delivery
• Composes, prepares and reviews a variety of memorandums, correspondence, reports and data analysis documents
• Conducts research, interprets, and prepares data for studies, reports, and recommends and drafts policy changes
• Prepares travel requests for City Manager’s Office
• Promotes engagement of boards, commissions and authorities, as well as recruitment and retention of volunteers
• Coordination of City’s Annual Report
• Schedules and / or participate in various municipal meetings, committee meetings, special events, or other official functions. Please note : meetings may occur before or after normal business hours
• Supervises and manages special events including workshops, site visits, conferences; helps with project management efforts, post-event follow up, and action steps
• Provides and manages special events including workshops, site visits, conferences; helps with project management efforts, post-event follow up, and action steps
• Administrative duties to include complex details and critical or confidential material
• General support for the City Manager’s Office and support to the Assistant City Manager
• Performs other related duties as required

PUBLIC SERVICES

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Requires a Bachelor’s Degree in Public Administration, Public Policy, Business, Economics, Communications or a related field; two (2) years of local government experience or an equivalent combination of education and experience.

KNOWLEDGE, SKILLS AND ABILITIES

CERTIFICATION, LICENSE AND SPECIAL REQUIREMENTS

Requires a valid driver’s license.

PHYSICAL DEMANDS

The work is medium work and requires feeling, fingering, grasping, handling, hearing, mental acuity, pulling, pushing, reaching, repetitive motion, speaking, talking, visual acuity, and walking.

WORK ENVIRONMENT

The incumbent works in a dynamic environment that requires sensitivity to change and responsiveness to changing goals, priorities, and needs.