Administrative & Accounts Payable Support Specialist

General Duties

• Effectively communicate internally and externally regarding administrative matters including, but not limited to Opening Jobs(Projects), providing invoice copies and expense receipt backup
• Submitting project-related invoices on a monthly basis in a timely manner including the review of client specific processes / requirements
• Learn and maintain Client Invoicing processes
• Learn and maintain online Client Portals (i.e. Coupa, Stampli, Passport, etc.)
• Accurately save and process Expense Reports, including receipts review and appropriate account coding in accordance to SWA's Chart of Accounts
• Coordinate and schedule monthly Finance / Marketing calls with each design studio (8 total)
• Monthly review to accurately recode print jobs to related projects in Abacus
• Monthly Distribution of Management Reports to appropriate Office Managers
• Monthly Distribution of invoice copies to appropriate Office Managers
• Oversee active and closed project folder records (Digital & Hard Copy)
• Recordkeeping of Wire, Check and Contract information
• Assist with vendor payable data entry
• Perform Administrative support as needed

Candidate must be able to understand and accomplish all of the above with a positive team-player attitude.

Qualifications

Desired Skills

Education

Associates Degree (AA) or two years related working experience within an Accounting environment

Compensation

THIS IS A FULL-TIME, NON-EXEMPT, ON-SITE POSITION IN THE SAUSLAITO, CA OFFICE. MONDAY - FRIDAY 8 : 30 AM - 5 : 00 PM

J-18808-Ljbffr