Executive Assistant

Job Description

Job Title : Executive Assistant

Location : Hybrid - Houston, TX; Oklahoma City, OK; Rio Grande Valley, TX; or Las Vegas, NV

Duration : Full time

Job Insight

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative and operational support to our senior and C-level executives. The ideal candidate will have a strong background in power generation, energy, or engineering industries, exceptional communication skills, and the ability to manage multiple priorities in a fast-paced, dynamic environment. This role requires professionalism, discretion, and a proactive approach to problem-solving while maintaining strong relationships across internal teams and external partners.

Key Responsibilities :

• Serve as the primary point of contact for the Executive Team.
• Act as a liaison between Sales, Operations, Legal, and Accounting departments to ensure smooth communication and workflow.
• Manage executive calendars, coordinate domestic and international travel, and handle expense reconciliation, including foreign currencies.
• Oversee meeting coordination, prepare agendas, take meeting minutes, and organize corporate events and conferences.
• Review and process customer service agreements, amendments, and legal documents to ensure compliance and proper lifecycle management.
• Serve as the contract representative during customer and internal audits.
• Manage contract documentation and oversee data migration during acquisitions.
• Assist with onboarding, payroll, accounts payable / receivable, and inventory management processes as needed.
• Maintain a high level of confidentiality and discretion in handling sensitive information.
• Support various administrative initiatives and provide leadership in coordinating cross-functional projects.

Qualifications :