Accounting & Processing Specialist

Job Description

ABOUT ACDI

ACDI is a rapidly growing Professional Services Company that sells and supports dynamic software and hardware solutions in a distributor-reseller environment. We have channel distribution and development partnerships with many of the world's largest copier and printer manufacturers, including Samsung, Xerox, Sharp, Canon, Ricoh, Konica Minolta, Toshiba, Lexmark, and others. Our technology-focused outlook positions us on the leading edge of new and innovative ideas in the print management space.

As we continually seek to develop progressive new solutions for our partners, we look to hire only the best and brightest. Hard work, commitment, and relationships have propelled ACDI to the status of the most respected partner in the dealer channel. If you're seeking an opportunity to be part of a company with no limits, then we may be looking for someone like you.

ACCOUNTING / PROCESSING SPECIALIST @ ACDI

This role is an entry-level position within our accounting department where you will have the opportunity to support our accounting and processing functions daily. This position requires advanced organizational skills and extreme attention to detail. You must be able to manage confidentiality-sensitive information appropriately to thrive in this position.

The variety of work and projects will give you an excellent understanding of our complete business, with an opportunity for upward mobility in our accounting and processing department. A positive and upbeat attitude with a willingness to take on new challenges each day is a must.

ACCOUNTING / PROCESSING SPECIALIST’S RESPONSIBILITIES :

Ensure the organization of accounts payable to guarantee that company bills are paid on time.  This includes matching purchase orders, purchase receipts, and entering bills daily.

Assist the Processing Specialist I in the ordering of licenses to ensure they are delivered as quickly and accurately as possible, as needed

Understanding the process for shipping through multiple systems for export / delivery purposes

Update and maintain information and data integrity in CRM and ERP systems for customer and vendor accounts

Collaborate with others in the accounting department to ensure all financial actions are accurate

Bring inconsistencies and problems within the department to the attention of management

Participate in problem-resolution opportunities for your role and team members

Perform accounts receivable, accounts payable, collections, and billing functions regularly

Create processes for time-sensitive collection needs and ensure due dates are met. This includes calling on customers with outstanding debt, coordinating payment arrangements, while keeping Days Sales Outstanding (DSO) under 55 days.

Understand and be knowledgeable of all ACDI-offered software, hardware, and service products

Thorough understanding of ACDI’s pricing models for different products and services provided

Effectively communicate with other processing team members and management

Perform month-end functions as needed

Perform data entry and order entry as needed

Assist in facilitating customer and vendor returns

Keep up with department-associated ticket boxes to ensure customers and vendors receive adequate and timely responses

Maintains a complete understanding of and adheres to all ACDI policies, procedures, and processes

Maintain a positive organizational culture while upholding ACDI's mission, vision, and core values

SKILLSET / EXPERIENCE / EDUCATION :

Bachelor’s degree in Accounting or Business Administration, or other related areas of study, or 2+ years of accounting / processing experience preferred

Excellent computer skills, with an emphasis on Microsoft Excel, are required

Experience with G-Suite products preferred

Data entry skills required

Excellent organizational skills with an ability to think proactively, adapt to change, anticipate  upcoming needs, and prioritize work required

Exude passion, integrity, positive attitude, accountability, initiative, availability to your team and leadership team, and above all, loyalty to ACDI’s brand and core values

PHYSICAL REQUIREMENTS

Must be able to stand or sit for prolonged periods of time

Must be able to lift 15 pounds

SUPERVISORY RESPONSIBILITY

This position has no supervisory responsibilities.

WORK ENVIRONMENT

Moderate noise level, bullpen environment located at Benton Headquarters, unless prior remote work has been approved by upper management

Fast-paced, encouraging, and positive

Employee may be required to furnish adequate internet services, mobile services, and devices  necessary to receive business communications continually

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties,  responsibilities, and activities may change at any time with or without notice.

Requirements

See job description