Payroll Specialist

Overview

Payroll Specialist position at Community Health Center of Snohomish County (CHC). The Payroll Specialist provides primary support to the Accounting department by ensuring payroll is performed timely and accurately, communicates with management regarding clarification of payroll items, and coordinates payroll and benefit activities with Human Resources. The organization offers competitive wages and a comprehensive benefits package including health insurance, vacation, paid sick leave, holidays, and retirement benefits. Bilingual proficiency may qualify for a language incentive.

Responsibilities

• Prepare and submit payroll accurately and in a timely manner.
• Ensure compliance with applicable state and federal laws / regulations.
• Develop and document payroll processes and reporting tools based on best practices.
• Address inquiries from internal and external clients and escalate where necessary.
• Complete payroll reporting requests (budget input, overtime monitoring, commission, management, state and federal compliance, etc.) accurately and timely.
• Provide audit support related to payroll records and assist with other audits (bank and governmental agency audits).
• Assist in 403(b) plan administration (audit assistance, financial statement preparation, monthly reconciliations, etc.).
• Reconcile payroll and benefit-related general ledger accounts, including uploading bi-weekly payroll journal entries into the HRMS system.
• Upload and reconcile HSA, FSA and 403(b) data.
• Prepare payroll tax reports (e.g., 941, L&I, SUI, WA PFML, WA CARES, BLS Multi-worksite & Labor Statistics).
• Work with vendors, HR, and IT to resolve system and reporting issues and test updates.
• Communicate with agencies to resolve tax-related issues and inquiries.
• Adhere to attendance standards for daily operations and continuity of patient care.
• Other duties may be assigned as needed.

Qualifications

Education

Experience

Knowledge, Skills & Abilities

Credentials

Job Details

Benefits

Benefits available include health insurance (medical / dental / vision), vacation time pro-rated by FTE, paid sick leave, 10 paid holidays, 403(b) Safe Harbor retirement plan with employer match, disability and life insurance, and language incentive of $0.75 / hour for proficiency in a second language.

CHC is an Equal Employment Opportunity / Affirmative Action Employer (EEO / AA) / At-will employer.

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