Executive Assistant to First Vice President / COO

Company

Federal Reserve Bank of Boston

ABOUT THE FEDERAL RESERVE BANK OF BOSTON

The Federal Reserve System (System) was founded by Congress in 1913 and serves as the central bank of the United States. Its fundamental mission is to foster the stability, integrity, and efficiency of the nation’s monetary, financial, and payment systems to promote optimal economic performance.

As part of the nation’s central bank, the Boston Reserve Bank (Bank) promotes sound growth and financial stability in New England (Connecticut – except Fairfield County, Maine, Massachusetts, New Hampshire, Rhode Island, and Vermont) and the nation. The Bank's unique contributions to its local communities, region, and the nation are founded on high-quality research and bank supervisory activities, excellence in supporting financial services and financial markets stability, leadership in payments innovation, and a commitment to supporting economic well-being in communities.

ABOUT THE POSITION

The Corporate Affairs Department is part of the Strategic Bank Services (SBS) Division. SBS provides leadership, strategic counsel, and services to Bank stakeholders in the areas of governance and executive support, communications and government relations, strategy and risk, and human resources. Corporate Affairs is responsible for executive support for the President / CEO, the First Vice President / COO, senior executives, and includes the Office of the Corporate Secretary and the Chief of Staff function.

Executive Assistant to the First Vice President / COO

This position is critical to the smooth and successful operation of all activities of the Office of the First Vice President / COO. The Executive Assistant (EA) is responsible for high level administrative support and often serves as the first point of contact for the Office, working closely with the Chief of Staff, the Public Information Officer and the Corporate Communications team. Acting as a conduit between the First Vice President / COO and all of the entities with which he / she is involved, including but not limited to : staff from the Bank, the Board of Governors (BOG), and the greater Federal Reserve System; government, academic and charitable organizations in New England and beyond; and local, national and international business leaders, this position reflects and supports the Bank’s leadership and culture. The position requires unassailable discretion, the ability to think strategically, a customer experience mindset, and proven ability. It also demands a high level of organizational, communication (both written and verbal) and technological skills, as well as an ability to connect to the Bank and First Vice President / COO’s strategy. The ability to handle ambiguity, anticipate, multi-task, and set priorities are a must.

The scope of the role includes, but is not limited to :

Understand the daily, near term and annual priorities of the Bank and the Office, and work with the First Vice President / COO and those inside and outside of the Bank to ensure the priorities of the Office can be met, including a full range of executive management and office management activities.

Summarizing and managing large quantities of internal and external correspondence to ensure prompt responses. Strong ability to communication verbally and written information or requests to the appropriate officers / staff in the Bank.

The ability to drive innovation within your role and the proven ability to leverage technology and adapt to new tools such as AI

Partnering with the Chief of Staff and Public Information Officer, handling the communications for all contact with the Office, with a keen awareness of the First Vice President / COO’s and the Bank’s priorities.

Strategic schedule management with ability to balance customer experience with tradeoffs needed by a senior executive.

Coordinate complex travel arrangements and execute reimbursement processes.

In collaboration with internal Bank key stakeholders, ensure materials prepared are comprehensive and display consistent content accuracy, tone, version control, style and grammar.

Assist the First Vice President / COO in a wide array of activities related to Bank initiatives and Federal Reserve System committee work.

Together with the Chief of Staff, Public Information Officer, and Corporate Communications :

Maintain contacts to support relationships with numerous civic and business leaders with which the First Vice President / COO works on behalf of the Bank.

Support event coordination, including the coordination of internal staff and external contacts relating to speeches and public appearances.

• The Executive Assistants of the President / CEO and First Vice President / COO work together to ensure coordination of all matters, and with the broader senior executive support team to ensure follow-through on Bank issues and objectives.

EXPECTATIONS AND REQUIREMENTS

This position is not required to directly supervise others.

Minimum of 5 years of senior executive support experience; certifications and experience with technology such as copilot and other AI integrated tools is a plus.

Must be highly detailed-oriented and can handle competing priorities.

Outstanding oral and written communication skills that effectively reach all levels of the organization.

Ability to adapt to a rapidly changing environment and, generate effective and innovative solutions.

Proven record of exceptional business judgment, flexibility and integrity.

Exemplary relationship building and diplomacy skills.

OTHER REQUIREMENTS

Eligibility to work in the United States or Eligibility for security clearance which necessitates the candidate be a US Citizen.

Residency in the First District within commuting distance of the office as the position is required to work on-site.

SALARY

The salary range for this position is $97,700 - $120,900 - $145,100. The Boston Fed believes in salary transparency. The final salary and offer will be determined by the applicant’s background, skills, internal equity, and alignment with market data. Whether you’re developing into the job or are a more seasoned candidate, we aim to pay competitively.

The Federal Reserve Bank is committed to a diverse, equitable and inclusive workplace and to provide equal employment opportunities to all persons without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, age, genetic information, disability, or military service.

This position requires access to confidential supervisory information and / or FOMC information, which is limited to "Protected Individuals" as defined in the U.S. federal immigration law. Protected Individuals include, but are not limited to, U.S. citizens, U.S. nationals, and U.S. permanent residents who either are not yet eligible to apply for naturalization or who have applied for naturalization within the requisite timeframe. For this job, any offer of employment is contingent upon successfully passing a two-phase security screening.

The first phase consists of the satisfactory completion of a physical examination (including a drug screening), reference checks, and a security investigation consisting of credit and criminal history checks. The second phase, which might not be complete until after you begin working at the Reserve Bank, is an additional risk-based security screening determined by the risk rating of the position. Depending upon the sensitivity of the position, this phase may include, and is not limited to, work and residency eligibility verification, and personal interviews with the candidate, references, and prior employers.

All applicants must have been a US Citizen or a permanent resident who also resided in the United States for at least three (3) years. All employees assigned to this position will be subject to FBI fingerprint / criminal background and Patriot Act / Office of Foreign Assets Control (OFAC) watch list checks at least once every five years. All candidates must undergo an enhanced background check and comply with all applicable information handling rules. The above statements are intended to describe the general nature and level of work required of this position. They are not intended to be an exhaustive list of all duties, responsibilities or skills associated with this position or the personnel so classified. While this job description is intended to be an accurate reflection of this position, management reserves the right to revise this or any job description at its discretion at any time.

As a condition of employment, all Federal Reserve Bank of Boston employees must comply with the Bank's ethics rules, which generally prohibit employees, their spouses / domestic partners, and minor children from owning financial interests – such as stocks or bonds – from banks, savings associations, and systemically important financial institutions or their affiliates, such as bank holding companies or savings and loan holding companies. If you, your spouse or domestic partner, or your minor child own such assets and would be unwilling or unable to divest them if you were to accept a job offer, you should raise this issue with our recruitment team. Applicants should review the Bank's Employee Code of Conduct () to ensure compliance with conflict of interest rules and personal investment restrictions.

Full Time / Part Time

Full time

Regular / Temporary

Regular

Job Exempt (Yes / No)

Yes

Job Category

Operations Family Group

Work Shift

First (United States of America)

The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.

Always verify and apply to jobs on Federal Reserve System Careers ( ) or through verified Federal Reserve Bank social media channels.

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