Business Officer 1

Business Officer 1

The Business Officer 1 positions in the Business Office are responsible for overseeing multiple units within the Business Office, Storehouse and Transportation Departments. The incumbent for this position will be initially assigned to overseeing the Visa and Cahier Units. Specific functions for this position include :

• Provide oversight and supervision to Finger Lakes DDSOO's Visa Unit. The Visa Unit is responsible for auditing and reconciling in SFS every single State Procurement Card transaction for the district. The district's primary method of paying vendors for supplies and services, is through the Procurement Card. This payment method is utilized for over 29,000 transactions totaling over $11 million annually. The Business Office's Visa Unit is responsible for auditing and reconciling every single one of these transactions to ensure that they are made in accordance with established guidelines.
• Follow up with Program Managers to address any concerns regarding expenditures that are incurred by card holders.
• Review and approve all applications for Procurement Cards and Procurement Card Change Requests to ensure the requests are being made in accordance with established policies and procedures.
• Approve Procurement Card transactions in the Statewide Financial System.
• Prepare expenditure reports using the Statewide Financial System and Microsoft Excel.
• Manage master accounts held by the Business Office for various grocery stores and other vendors.
• Provide oversight and supervision to Finger Lakes DDSOO's Cashier. The Cashier is responsible for depositing funds into appropriate bank accounts; submitting deposit information to the Central Office Client Cash Unit; printing and distributing personal allowance checks; processing service recipient payroll checks; processing petty cash and other agency advance checks; processing Family Care payment requests, issuing salary advances; and assisting the Accounts Payable Unit.
• Completing Refund of Appropriations and Report of Monies Received.
• Completing various bank reconciliations for locally held accounts.
• Completing various reports including Sole Custody reporting, Cash Advance Account Confirmation and Reconciliations and the Treasury Report.
• Providing direct supervision to the Office Assistant 3 in the Visa Unit and the Office Assistant 2 performing Cashier duties.
• Providing training and technical assistance to Business Office and other district staff.
• Other duties as assigned.

The position requires extensive computer knowledge, an aptitude for working with numbers, the ability to multi-task, organizational skills, and the ability to work well with others. A person in this position will be required to perform complicated Mathematical operations which may include entering information into, offering basic interpretations of information within, or retrieving information from various computer systems, including the Statewide Financial System, SharePoint or similar computer database software packages.

Shift : Between 7 : 00am-3 : 30pm and 9 : 00am-5 : 30pm

Minimum Qualifications :

Additional Comments :

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS). HELPS Program titles may be filled via a non-competitive appointment. This means that you do not need to take an exam to qualify, but you do need to meet the minimum qualifications of the title. At a future date (within one year of permanent appointment), employees hired under NY HELPS are expected to have their permanent non-competitive employment status converted to permanent competitive status. You will not have to take an exam to gain permanent competitive status.

Appointments may also be made at the Business Officer Trainee 1 levels. Candidates hired at the entry-level title (Business Officer Trainee 1) may be advanced to the full-performance level (Business Officer 1) following satisfactory completion of two-years of service. Salary range listed below encompasses the hiring rate of a Business Officer Trainee 1 through the job rate of a Business Officer 1.

Employees on long term leave can bid on positions but must be able to report to work within fourteen (14) days and be able to perform the essential functions of their positions with or without reasonable accommodation (RA). If an employee or job applicant believes that they need a reasonable accommodation, they should contact the Reasonable Accommodation Unit at (518) 486-7222 or email accommodationrequests@opwdd.ny.gov to obtain information and RA forms.

All people with disabilities are encouraged to apply.