Accounts Payable Specialist

Job Description

Job Description

Hawai’i Health & Harm Reduction Center (HHHRC) provides harm reduction-focused services to marginalized populations in Hawai’i, including people living with and / or affected by HIV, hepatitis, substance use, homelessness, and the transgender, LGBQ, and the Native Hawaiian communities. HHHRC bridges gaps and helps individuals access essential resources such as housing, health care, entitlements, and treatment. We foster health, wellness, and systemic change in Hawai’i and the Pacific through outreach, care services, advocacy, training, prevention, education, and capacity building.

Primary Purpose :

The Accounting Specialist is responsible for supporting the day-to-day operation of the accounting system of the organization in coordination with the accounting team and the Managing Director.

This is a permanent, full-time, exempt, salaried position with HHHRC located in Honolulu, Hawaiʻi. Expected hours of work are generally between 8 : 30am and 5 : 00pm, Monday through Friday, with some evening and weekend attendance for required events. Salary is commensurate with experience.

Reporting Relationship :

Reports to : Managing Director

Supervises : N / A

Essential Duties & Responsibilities :

• Review, process, and remit payment for all incoming invoices and monthly obligations.
• Monitor expenses for proper classification, documentation, and allocation.
• Schedule payments to employees and vendors and ensure receipt of payment.
• Respond to all employee and vendor inquiries.
• Prepare and post semi-monthly payroll, benefits, and prepaid and internal allocations to the general ledger.
• Maintain monthly payroll expenses, including fringe allocation.
• Maintain electronic employment profile.
• Maintain archived accounting record.
• Maintain vendor files, reports, and contracts.
• Maintain prepaid account.
• Maintain and replenish petty cash account.
• Conduct daily banking activities.
• Reconcile all bank, investment, and credit accounts.
• Assist with management of employee benefits, including health insurance and retirement.
• Assist with preparation for annual financial audit and other program audits.
• Prepare vendor G.E.T. and 1099-MISC tax forms.
• Perform other duties as needed and assigned. Duties are subject to change.

General Responsibilities :

Working Conditions / Physical Demands :

Required Qualifications :

Knowledge / Skills / Abilities :

Education / Experience :

Required Work Cards / Certifications :

H awai ʻ i Health & Harm Reduction Center provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.