Payroll Clerk (FT)

Salary : $28.40 - $35.50 Hourly

Location : Anoka City Hall - 2015 First Avenue

Job Type : Full-Time

Job Number : 202300100

Department : Finance

Opening Date : 11 / 04 / 2025

Closing Date : 11 / 21 / 2025 4 : 30 PM Central

FLSA : Non-Exempt

Bargaining Unit : N / A

ABOUT ANOKA, MN

The City of Anoka is proud to employ on average 115 benefit-earning employees, 50+ part-time employees, 100+ seasonal and 40 paid-on-call firefighters to staff our various departments. Do you want meaningful work? Do you want to give back to your community? Looking for career advancements? We offer competitive pay and benefits. We proudly serve the community and the people who live and visit it! We would be honored to have you join our team and we look forward to having you grow with us here in Anoka!

The City of Anoka offers an abundance of attractions, events and activities. Its historic downtown boasts an array of eclectic and unique shops, restaurants, and services, all surrounded by beautiful city parks, trails, and neighborhoods. Anoka sits at the confluence of the Rum and Mississippi Rivers. Anoka also considers itself to be the "Halloween Capital of the World."

REQUIRED ATTACHMENT

Applicants are required to complete a Tennessen Warning Form which is located on the Careers Page under the Menu Dropdown before submitting your application. Instructions : Download the Tennessen Warning Form , fill in and save it to your computer; then upload the completed form to this application on the Attachments Tab before completing and submitting an application.

Description

PRIMARY OBJECTIVE OF POSITION :

Serve as Payroll Clerk in the Finance Department.

Summary of Duties

MAJOR AREAS OF ACCOUNTABILITY :

This is not an attempt to list all work operations of this job position. Duties generally include, but are not limited to the following :

1. Performs full function payroll process to include processing payroll on in-house ERP system, calculating and withholding deductions, tax reporting and filing, payroll record maintenance, and compliance management with payroll regulations.

2. Processes and prepare Notices of Deposit for payroll as well as the daily deposits.

3. Processes and maintains Anoka-Champlin Fire Department (ACFD) Payroll.

4. Maintains and reports to carriers all property liability insurance claims.

5. Assists departments with purchasing supplies and equipment.

6. Provide back up for Accounts Payable Clerk.

7. Prepare monthly Accounts Receivable invoices and monthly Accounts Receivable statements.

8. Maintains cashier reports and filing of reports.

9. Maintains payroll records keeping and Laserfiche records.

Qualifications / Prerequisites

POSITION EXPECTATIONS / REQUIREMENTS :

1. Proficient use of Microsoft Word, Excel, Outlook, Adobe Acrobat and Microsoft Office products. Strong working knowledge of accounting software, especially Excel.

2. Ability to maintain a high level of accuracy in all work performed.

3. Creates a favorable image of the City in contacts with the Public, Elected Officials and other Organizations.

4. Must exercise initiative, discretion and independent use of judgment over matters of non-significance.

5. Knowledge of city government with the ability to accurately answer public inquiries or refer to the appropriate department.

6. Must be able to work with minimal supervision, independently and confidentially.

7. Must be able to multi-task, prioritize, have strong communication skills and be a self-starter.

8. Keep Accountant II informed of any development, which he / she will need to know to function effectively.

9. Performs other duties and assumes other responsibilities as apparent and / or as assigned.

RESPONSIBILITY FOR WORK OF OTHERS :

None.

EDUCATION / EMPLOYMENT EXPERIENCE PREREQUISITE(S) :

1. 2 years post education in accounting, payroll or equivalent experience.

2. 1-year previous experience processing a full payroll cycle including tax reporting and record maintenance.

3. Customer Service and public contact employment experience.

4. 2 years' experience in bookkeeping and related duties.

OTHER PREREQUISITES :

1. Test(s) :

• Pre-employment drug screen prior to starting employment.
• Must pass criminal background check.

2. Job Performance and Attendance Record in Current / Most recent job :

ADDITIONAL DESIRABLE FACTORS TO BE CONSIDERED

1. Experience with insurance claim reporting.

2. Strong working knowledge of accounting software.

3. Experience working with Incode.

Supplemental Information

Hiring Timeline

Applications Reviewed12 / 01 / 2025 to 12 / 05 / 2025Interviews Scheduled & ConductedWeek of 12 / 01 / 2025

Offer Made to CandidateASAP or by 12 / 22 / 2025Goal Start Date for Candidate

We offer a complete benefits package to full-time employees including health care, HSA, dental, retirement, flexible spending accounts, life insurance, long-term disability, holidays, vacation, and sick leave.

Part-time employees who work an average of 30+ hours per week over the course of a year, receive benefits on a pro-rated basis.

To learn more details, visit our

Fire Department Employees can obtain a copy of the Fire Department Personnel Policy upon request.

01

Do you have 2 years of post-education in accounting, payroll or equivalent experience?

02

If you have 2 years of post-education in accounting, payroll or equivalent experience? If yes, please indicate where and when your experience was and describe experience and / or degree. Or indicate n / a.

03

Do you have 1-year previous experience processing a full payroll cycle including tax reporting and record maintenance?

04

If you have 1-year previous experience processing a full payroll cycle including tax reporting and record maintenance, please indicate where and when and describe your experience. Or indicate n / a.

05

Do you have customer service and public contact experience?

06

If you have customer service and public contact experience, please indicate where and when and describe experience. Or indicate n / a.

07

Do you have 2 years' previous experience including bookkeeping, and related duties?

08

If you have 2 years' previous experience including bookkeeping, and related duties, please indicate where and when and describe your experience and / or degree. Or indicate n / a.

09

Are you proficient in the following?(Only select items you are proficient in)

10

Do you have Accounts Receivable experience?

11

If you have Accounts Receivable experience. Please indicate where and when and describe your experience. OR Indicate n / a.

12

Do you have a strong working knowledge of accounting software?

13

If you have a strong working knowledge of accounting software, please list and describe the types of accounting software programs you are familiar with. Or indicate n / a.

14

Do you have experience working with INCODE?

15

If you have experience working with INCODE, please describe your experience in detail. Or indicate n / a.

16

Do you have any purchasing experience?

17

If you have any purchasing experience, please indicate where and when and describe your experience and / or degree. OR Indicate n / a.

18

Do you have cash handling experience?

19

If you have cash handling experience, please indicate where and when and describe your experience and / or degree. OR Indicate n / a.

20

This position works with minimal supervision. The individual must have strong communication, research, interpretation, multi-tasking, prioritization and problem-solving abilities, and must be a self-starter. Do you strongly possess these skills?

21

"I certify that all the supplemental questions I answer are true and I understand that any false information on / or the omission of information from this Supplemental Form or my application will be cause for rejection of my application or termination of employment without notice or benefits.

Required Question