Temporary Clerical

Job Title

Performs general secretarial and clerical duties in support of a central office or school on a temporary basis.

Job Description

Answers phones, greets visitors, and performs complete word processing functions. Creates and maintains filing systems and processes a variety of office documents. Assignments may range from one week to several months.

Responsibilities

Example of Duties:

• Answers telephone calls, receives and directs visitors to the office, and responds to requests for information and assistance. Receives and forwards messages to appropriate staff or offices.
• Performs a full range of word processing functions. Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
• Edits documents for completeness, accuracy, and compliance with established policy and procedural requirements.
• Receives, opens, sorts, and distributes incoming mail and/or inquiries via email.
• May compose correspondence, prepare specialized documents, and technical reports. May produces charts, graphs, and tables.
• Designs, creates, and maintains databases, spreadsheets, rosters, and logs. Enters, sorts, and retrieves information in databases and spreadsheets. Gathers and compiles information. Prepares routine and special reports.
• Creates and maintains electronic and paper document filing systems. Receives, distributes, and files documents.
• May attend meetings and take notes. Arranges and coordinates appointments, conferences, and schedules. Reserves meeting rooms. Arranges for equipment, supplies, and refreshments needed.
• Purchases office and instructional supplies, materials, and equipment. Maintains an inventory of office and instructional supplies and equipment. Arranges for the service and repair of facilities and equipment.
• Performs other duties as assigned.

Qualifications

Minimum Qualifications:

Education, Training, and Experience:

• Possession of a high school diploma or an appropriate equivalent is preferred.
• Secretarial, clerical, or administrative support experience.

Knowledge, Skills, and Abilities:

• Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic. Knowledge of personal computers and office software packages. Knowledge of automated office systems.
• Demonstrated skill in typing 40 words per minute. Skill in performing word processing functions. Skill in setting up and maintaining databases, spreadsheets, and logs. Skill in setting up and maintaining filing systems. Skill in gathering and compiling information for statistical reports. Skill in processing financial documents and transactions. Skill in composing correspondence and memoranda. Skill in operating personal computers and related office equipment.
• Ability to communicate effectively. Ability to follow rules and regulations. Ability to establish and maintain effective working relationships. Ability to maintain confidential information.

Physical and Environmental Conditions:

• The work of this class is generally sedentary and performed in an office environment. Work includes the operation of office equipment, including personal computers, and occasional, limited physical activities.

FLSA: Non-exempt

• This class specification defines the types of duties and level of difficulty of work required of positions in this title. It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

Salary: $18.03 per hour

Contact Information

Office of Temporary & Support Services

Email: OTSHiring@bcps.org

Phone: 443-809-8952