Site Administrative Assistant

Company Overview

Imagine Everything. Build the Future with Hexion.

At Hexion, we push boundaries, rethink possibilities, and create real impact. We activate science to deliver progress—developing breakthrough solutions that strengthen industries, protect communities, and drive a more sustainable future.

This is where bold thinkers, problem-solvers, and innovators come together to shape what’s next. Whether you're engineering advanced materials, transforming manufacturing technologies, or leading strategic innovation, your ideas and actions leave a lasting mark. We cultivate an inclusive culture of growth, collaboration, and accountability, ensuring every contribution propels us forward.

We don’t follow the status quo—we challenge it, disrupt it, and improve it. Every role at Hexion is part of something bigger.

We invest in innovation, sustainability, and continuous development—equipping you with the tools, training, and opportunities to excel. With an unwavering commitment to safety, partnership, belonging, and impact, we empower you to lead change and strengthen industries worldwide.

Your Future Starts Here.

If you’re ready to push limits, reimagine what’s possible, and create the extraordinary, Hexion is where you belong.

Anything is possible when you imagine everything.

Position Overview

The Site Administrative Assistant is responsible to provide day-to-day administrative support to all department managers, associates and contractors working at the Springfield site. This position works as a liaison between site associates and/or departments and other Hexion support services.

Job Responsibilities

(This job description indicates representative responsibilities and specifications of the position and should not be considered to necessarily represent all responsibilities and specifications of the position):

• Provides Administrative support to the Springfield EH&S team
  • Provides administrative support using a high degree of autonomy and considerable judgement when provided with highly confidential and sensitive information
  • Handle recurring situations and initiates independent action on assigned projects including coordinating events and/or meetings, schedules, presentations, reporting, invoicing, other administrative duties
  • Assists with department/site-wide announcements or mailings (public and confidential), includes sorting and distribution details.
  • Maintains new associate/contractor safety orientation database & uploads tests to electronic file
  • Booking appointments for pre-employment, training or EHS items
  • Provide oversight of the site’s document control process as part of the quality management system
  • Collects, logs and files permits
  • Updated SDS manuals as needed, maintains copies for breakroom
  • Perform EHS tasks to include administrative management and additional responsibilities as needed and directed by the site EHS Manager

• Accounts Payable/Reception
  • Scans and logs Compliance Calendar documents to electronic files
  • Maintain office & breakroom supply inventory
  • Create flowcharts, templates, spreadsheets – upon request of managers/supervisors
  • Runs budget analysis reports & updates spreadsheet
  • Arranges meeting and event reservations/meals
  • Helps archive documents based on retention schedule

• Maintenance/Engineering
  • File and scan WO to SAP
  • Scans & uploads documents/manuals/drawings to work orders in SAP

Organizational Relationships

Coordinates duties with other Site Administrator. Works closely with:

• Production Supervisors
• Production Superintendent
• Maintenance Manager
• Shipping Supervisor
• Site Personnel
• Regional Personnel

Qualifications & Experience

Essential Qualifications & Experience

• Experience in a manufacturing/industrial environment is helpful
• Experience with SAP and other computer programs
• Ability to work in Excel and expertise in Microsoft Office applications

Education

• Possess a High School diploma or equivalent
• Knowledge of SAP and Microsoft applications

Special Skills or Requirements

• Excellent interpersonal with team skills and comfortable working with people
• Able to communicate effectively in oral and written English
• Able to work independently and possess effective time management skills
• Possess Windows based computer skills with strengths in Excel, Word and PowerPoint
• Strong organizational skills and detail oriented

Other

We are an Equal Opportunity, Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to gender, pregnancy, race, national origin, religion, age, sexual orientation, gender identity, veteran or military status, status as a qualified individual with a disability or any other characteristic protected by law.

To be considered for this position candidates are required to submit an application for employment through our career site and, be at least 18 years of age. Any offer of employment will be conditioned upon successful completion of a drug test and background investigation, as well as authorization for the Company to conduct additional periodic background checks as required by the Chemical Facility Anti-Terrorism Standards (CFATS) or regulations adopted by the department of Homeland Security or other regulatory agencies. A prior criminal record is not an automatic bar to employment, and the Company will conduct an individualized assessment and reassessment, consistent with applicable law, prior to making any final employment decision.