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Young Life
Area Office Administrator I - Summit County, CO (PT)Young Life • Frisco, CO, US
Area Office Administrator I - Summit County, CO (PT)

Area Office Administrator I - Summit County, CO (PT)

Young Life • Frisco, CO, US
12 hours ago
Job type
  • Full-time
Job description

Area Office Administrator I

Summary: This position provides administrative support, enabling the Young Life field ministry area office to function an organized and efficient manner.

Essential Duties:

Written and Verbal Communication

  • Answer correspondence, do filing and prepare mailings.
  • Answer phones.
  • Respond to voicemail, e-mail and phone calls in a timely and professional manner.
  • Gather articles, pictures, layout, production, mail, etc. for newsletter from area staff.
  • Create club/event postcards, flyers, and/or maps.
  • Send prayer e-mails and monthly updates.
  • Send personal support mailings.
  • Create and maintain area M-Site.
  • Send thank-you letters to donors.
  • Interact with area office assistant, area directors, area committee, volunteer team leaders and leaders with area.

Administration

  • Process and track donations.
  • Maintain donor and leader databases, ensuring that leader forms, driver questionnaires and criminal background checks are up-to-date.
  • Manage monthly expenses and budgets, including area bank account records, FDT, area and staff expense reports.
  • Accounting: pay bills, submit bank account records/purchase card expenses and donations and make copies, evaluate financial monthly status and update FDT each month.

Maintain contact databases including the following:

  • Update area donor database on a regular basis.
  • Enter club card data into kid database.
  • Update parent database.
  • Maintain newsletter recipient list.
  • Create and maintain banquet invitation list.
  • Update contacts for area in
  • Update e-mail distribution lists: club kids, campaigners, committee, leaders and prayer partners.

Human Resource for Regional Administrators

  • Track and report vacation, sick and personal days for eligible area staff.
  • Submit timesheets for hourly staff.

Event Administration

  • Coordinate area meetings, including Area Staff Meetings, Area leadership meetings and Area committee meetings

Camp

  • Track participation, payments, health forms and how much each kid has earned in fundraisers.
  • Send letters to parents about camp sign-ups, itineraries and health forms.
  • Responsible for fundraiser marketing.
  • Construct and distribute camp brochures.
  • Communicate with camp regarding camp contracts, R2 deposits, A-forms, housing request forms and 10-day call-ins.

Banquet/Golf Marathon/Auction

  • Create invitations, banquet sponsor packet, table host packet, banquet program and donor cards.
  • Track guest list, table sponsors, RSVP list and donations received from banquet.
  • Coordinate with table hosts about their invitation lists.
  • Mail invitations.
  • Send thank you notes to banquet donors.
  • Track table sponsors.

Training Provide training to area director, area committee, volunteer team leaders and leaders with various items, processes and applications related to field administration. Working Conditions: Office Environment Education:

  • High school education or its equivalent.
  • Associates degree preferred.
  • Ongoing education encouraged.

Experience Required For The Job:

  • Previous administrative assistant experience preferred.
  • Ability to type 55 to 60 words per minute with few errors.
  • Proficiency in Microsoft Office Suite (which includes Word, Excel, Outlook and PowerPoint), with proficiency in Salesforce, Workday and Adaptive a plus.
  • Strong organizational skills with attention to detail and processes with the capability of handling concurrent tasks and constant interruptions.
  • Good grammar skills and strong written and verbal communication skills.
  • Ability to maintain confidentiality.
  • Basic accounting skills.
  • Detail oriented multi-tasking ability.
  • Proven relational skills with both kids and adults.
  • Initiative with developing processes/systems around events data organization and maintenance.
  • Great customer service skills.
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Area Office Administrator I - Summit County, CO (PT) • Frisco, CO, US

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