Project Assistant

Job Title

Assist in preparation with estimates, invoicing and submittals for telecom construction projects. Ability to take initiative and work independently while also collaborating in a team environment, excellent interpersonal and written communication skills for working with the internal team, vendors, subcontractors and clients.

Primary Responsibilities:

• Follow company standard operating process and procedures for estimating and pre-construction.
• Assists with the duties of estimating all aspects of Telecom construction.
• Assist with generating a detailed and accurate take off, BOM, proposals.
• Assist with opening work orders.
• Assist with invoicing.
• Read, understand proposal specifications and construction plans, from all trades as applies to own work.
• Be able to take off Telecom equipment, components, devices, attachments methods, pathways and enter estimating software.
• Assist in preparing bids either from conceptual stage, design assist, or plan and specifications.
• Assist in preparing proposal letters and bid forms.
• Participate in client scope review meetings, pre-bid job meetings, and site surveys.
• Communicate with vendors for material and equipment pricing, and quotes.
• Accurately turnover the project to the construction team.
• Participate in post-project reviews to improve estimating methods and procedures.
• Perform other related duties as assigned to ensure efficient and effective completion of projects.
• Project objectives, policies, procedures.
• Project support on to manage CO's, logs, schedule.
• Represent American Electric.
• Assist manager with procurement and subcontractors.
• Enforce AE company policies, procedures, and standards.
• Able to identify issues and help come up with solutions with Foreman/General Foreman.

Supervisory Responsibilities:

• There are no supervisory responsibilities associated with this position.

Education and/or Experience:

• Bachelor's degree in business administration, project management, or a related field preferred.
• Proven experience in an administrative role, preferably in a project management environment.

Objective Measures of Performance:

• Financial Assist Manage to Project Budget
• Achieve target GP margin on estimating jobs turned over

Operations:

• Project Support
  • Quality and accuracy of estimating take-off Use of Conest estimating software Completes estimating assignments on time
  • Client Relations Provide Value to our Clients

Knowledge, Skills, and Abilities:

• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• Effective communication skills, both written and verbal.
• Ability to prioritize tasks and manage multiple projects simultaneously.
• Knowledge of project management software/tools is a plus.
• Flexibility to adapt to changing priorities and deadlines.

Location: Oahu, Hawaii Employment Type: Full-time Salary: 65-75K Benefits: American Electric health insurance, retirement plans, etc.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is required to be able to occasionally stand; walk; sit; use hands and/or fingers to handle, or feel objects, tools or controls; operate office equipment, reach with hands and arms; climb stairs; balance; stoop; kneel; talk or hear. The employee must occasionally lift and or move up to 25 pounds.

Work Environment: General office environment. Some travel both domestically and internationally required based on business demands.

American Electric/Olgoonik is an Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local laws. As an Alaska Native Corporation, Olgoonik provides hiring preference to Olgoonik shareholders, descendants, and their spouses to the extent allowed by law.