Talent Support Specialist/ Project Coordinator

Talent Support Specialist/ Project Coordinator

CMT Services, Inc. is a dynamic and growing small business supporting Federal, State, and Local government agencies. As an SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients. Leaning on our core values of Integrity & Commitment, CMT's mission is to continue delivering the highest quality services to our customers by applying best practices from our team of Industry experts ensuring not only our customers success, but the establishment of CMT Services as their Reliable Partner of Choice.

Location: Hyattsville, MD (Corporate Office)

The Talent Support Specialist/ Project Coordinator shall administer, organize and manage all project activities in collaboration with the Human Resources Manager and other staff as assigned, as well as conduct talent support specialist functions.

Essential Functions, Duties, and Responsibilities

The Talent Support Specialist/ Project Coordinator be responsible for:

• 50% of the Time: Project Coordinator
• Coordinates project coordination activities, events, resources, equipment, and information.
• Organizes project documents, proposal reviews, presentations, plans, spreadsheets and reports.
• Provides support, as required, for all stages of the proposal development process.
• Coordinates production of schedules, outlines, edits, matrices, proposal kickoffs, and proposal meetings.
• Identifies strategies to designate projects into doable actions and sets timeframes.
• Maintains and recommends effective communication channels and strategies to ensure streamlined processes with clients.
• Researches and recommends solicitation opportunities for the scope of business.
• Ensures accuracy of the proposal core data/information on templates, documents, spreadsheets, etc.
• Coordinates work group sessions and major staff meetings.
• Supports coordinating logistics and producing materials needed for review sessions and meetings related to the proposal process.
• Organizes company documents into updated filing systems.
• Maintains files and records in electronic and paper formats.
• Interfaces with technical writers and subject matter experts in coordinating information.
• Helps organize training and development initiatives.
• Coordinates traveling arrangements, event preparations, and administrative functions.
• Assists with identifying risk factors, resource limitations, and barriers to coordinating projects.
• Assists with identifying project opportunities, business development resources, and service availabilities.
• Helps establish business connections with professional groups, communities and organizations.
• Acts as the point of contact for assigned projects and communicates project status.
• Manages employees' subscriptions to conferences, events, training, e-learning courses, etc.
• Coordinates and/or supports quarterly newsletters and assists with business leadership training catalog and outreach.
• Maintains company's certifications, and updates SAM profile.
• Coordinates business development updates to company's pipelines with the executive capture manager.
• Prepares end of day stand up and released end of day summary by designated time frames.
• Conducts other job-related duties as assigned.
• 50% of the Time: Talent Support Specialists
• Conducts talent support specialist functions as assigned by the human resources department.
• Creates reports on hiring progresses and other recruiting metrics.
• Assists in talent acquisition, recruitment/selection processes, interviews and employee onboarding.
• Publishes and removes employment advertisements, schedules job interviews, and contacts candidates.
• Assists with job-related activities of social media profiles and maintenances (e.g. LinkedIn, Facebook, Twitter & Bamboo, etc.).
• Prepares new employee packages.
• Uses tools to monitor working hours, plans, and expenditures.

Minimum Qualifications

• Education: A bachelor's degree from an accredited college or university is required in project management, business administration, business management, human resources, public policy or a related field, preferred. An equivalent combination of education and experience may be considered.
• Experience : At least three years' experience working in a business sector with a high level of customer services involvement, project coordination interaction and/or human resources (talent acquisitions).
• Must be lawfully authorized to work in the United States of America.

Other Expectations

• Must maintain strict confidentiality and professional discretion about human resources matters.
• Maintains flexibility to adjust work schedule during project and proposal development activities.
• Maintains strict confidentiality of verbal, written, electronic protected information, etc.
• Safeguards proprietary information, practices, policies, and standards.
• Maintains confidentiality of and safeguards business development information, proposal information, contract content, financial data, human resource data, demographic data, and other content areas assigned.
• Works independently and within a team structure to organize and prioritize ongoing projects.
• Must attend training workshops and obtain certifications as recommended by management.
• Performs administrative/clerical functions as assigned.

Specific Skills Required

• Must have proficient typing/keyboard skills.
• Must have proficient understanding of spreadsheets, databases, calculator, standard office equipment, etc.
• Must maintain professional client and co-worker/colleague interactions (direct, indirect, internal and external). Clients and co-workers/colleagues' interactions include, but is not limited to:
• Face-to-Face interactions
• Telephone conversations
• Presentations and Meetings (formal and informal)
• E-mails, Letters, and Memos
• Must have excellent interpersonal, organizational, time management, written and verbal communication skills.

Training and Certification

• Must participate in project coordinator training workshops, webinars, activities and/or research information/resources online as recommended by management.
• Must participate in human resources (talent acquisitions) training workshops, webinars, and/or research information/resources online as recommended by management.
• Must obtain job/position-related certification(s) as recommended by management.

Computer Skills Required

• Proficiency in computer skills must include, but is not limited to:
• Microsoft Office Suite and Microsoft Windows

Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform essential duties.
• The person in this position must be able to remain in a stationary position 90% of the time.
• The person in this position must be able to occasionally move about inside the office to access file cabinets, office machinery, etc.
• The person in this position frequently communicates and must be able to exchange accurate information with individuals inquiring about business-related information.
• The person in this position must constantly operate a computer and other office productivity machinery, such as a calculator, copy machine, fax machine, scanner, computer printer, etc.
• The person in this position may frequently move office-related equipment weighing up to 50 pounds internally to designated locations and externally to events/meetings.

Work Environment/Condition

• This position mainly requires work in an office environment setting, with frequent external meetings at various locations.

Equal Opportunity Employer & Anti-Discrimination

CMT Services, Inc. is an Equal Employment Opportunity and Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, ancestry, sex, gender identity, pregnancy, family status, religion, age, marital status, sexual orientation, military status, veteran status, disability, genetic information/history or any other personal characteristic protected by law.

Drug and Alcohol-Free Workplace

CMT Services, Inc. maintains a workplace free of drug and alcohol abuse. Any unlawful manufacture, distribution, dispensing, possession, or use of drugs, and