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EnSiteUSA
Inspection Account CoordinatorEnSiteUSA • Houston, TX, United States
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Inspection Account Coordinator

Inspection Account Coordinator

EnSiteUSA • Houston, TX, United States
30+ days ago
Job type
  • Full-time
Job description

Inspection Account Coordinator

The Inspection Account Coordinator provides direct support to the Houston-based Inspection and Construction Management team. This on-site role is responsible for managing the day-to-day operational functions of the Inspection department, supporting senior management, field personnel, and assisting with client project requirements. The position is located at the Houston office.

Duties and Responsibilities

  • Provide administrative support to the VP of Inspection.
  • Assist the VP with project resourcing, including communicating with clients regarding project needs, maintaining a resume database, identifying potential candidates, and collecting personnel information.
  • Maintain posted job openings and request new job postings as needed.
  • Develop and maintain strong working relationships with internal teams as well as external current and potential future field personnel.
  • Process new hires and all staffing changes in the HRIS system.
  • Communicate staffing changes accordingly with HR, Safety, IT, and Project Teams, and maintain all staffing plans and rosters.
  • Facilitate project setup: review, rate, and communicate with Accounting and Project teams on project-specific needs.
  • Ensure client Purchase Orders (POs) are received, reviewed, and executed accordingly.
  • Maintain equipment, tool calibration, and equipment list for the Inspection Department.
  • Provide training to field personnel on timekeeping and expense reporting.
  • Review and approve field time and expenses for assigned accounts, including requesting and obtaining client approvals.
  • Review and approve project invoices for assigned accounts.
  • Prepare and distribute project and/or Inspection required reports, documents, or correspondence in a timely manner.
  • Respond to inquiries in a timely manner and escalate inquiries when needed to appropriate team members.
  • Perform other job-related duties as assigned.
  • Be available to be on-call during evenings and weekends as needed.

Other Skills and Abilities

  • Demonstrated ability to take initiative and be a self-starter.
  • Strong customer service skills, including responsiveness and problem-solving.
  • Strong intrapersonal and communication skills.
  • Demonstrated organizational skills, including attention to detail.
  • Proven ability to set priorities, meet deadlines, and multi-task.
  • Ability to maintain a professional demeanor.
  • Ability to work both independently and as part of a team must be reliable.
  • Proven ability to handle confidential information with discretion.
  • Basic knowledge of phone, fax, and copier functions.

Experience Requirements

  • 3-5 years' experience in a similar role or a Bachelor's degree.
  • Intermediate experience in MS Office Suite (particularly MS Word and MS Excel).
  • Previous experience using SAP Programs (SAP Supplier Portal, SAP-Fieldglass).
  • Heavy data entry experience.
  • Experience in the pipeline service/construction industry is a plus.
  • Experience in Human Resources is preferred.
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Inspection Account Coordinator • Houston, TX, United States

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