Financial Project Analyst (Real Estate Development and Facilities)

Financial Project Analyst (Real Estate Development and Facilities)

Finance/Accounting/Billing

New York, NY Full-Time/Regular

NYU Langone Health is a fully integrated health system that consistently achieves the best patient outcomes through a rigorous focus on quality that has resulted in some of the lowest mortality rates in the nation. With $14.2 billion in revenue this year, the system also includes two tuition-free medical schools, in Manhattan and on Long Island, and a vast research enterprise with over $1 billion in active awards from the National Institutes of Health.

Position Summary: We have an exciting opportunity to join our team as a Financial Project Analyst. The project financial analyst supports the day-to-day financial operations related to the divisions of the Real Estate Development and Facilities Department (RED+F), collaborating with the Project Management team and other RED+F areas to ensure sound financial management of the portfolio under purview. The successful candidate will provide overall financial support for RED+F, including, but not limited to budgeting, invoice processing, status updates of purchase orders, financial analysis, reporting and research. They must have a clear understanding of accounting and finance, procurement, and accounts payable. They must have knowledge of the construction financial process is critical, experience with private financing and/or state agencies is a big plus. They must be able to communicate with senior staff and project managers; and at the same time, flexible enough to be extremely hands on with administrative tasks. They must be self-motivated, and excel at working independently and as a team player.

Job Responsibilities:

• Financial tracking, monitoring and reporting of capital projects
• Budget monitoring and reporting for project portfolio
• Review, analyze and process applications for payment
• Review all financial documents related to project portfolio and ensure compliance with institutional and industry standards, guidelines, policies and procedures
• Perform all related accounting and accounts payable functions related to the project portfolio
• Liaison with internal Project Management Staff, vendors and external organizations related to project portfolio
• Perform day-to-day activities and functions while ensuring that departmental policies and procedures as well as cost and accounting standards are fully adhered to and implemented. Reviews and processes for payment billings from contractors, subcontractors and consultants. Performs account reconciliations of related construction accounts and construction reports. Prepares and processes journal entries.
• Collaborate and meet regularly with PMs to ensure timely processing of contracts, purchase requisitions, invoice payments, IOIs and journal entries.
• Ensure REDF Financial Systems are updated and fully reconciled against organizational financial systems for the projects under employee's responsibility. Collaborate with REDF colleagues in order to achieve these results.
• Responsible for the maintenance of accurate, well documented project records, both electronically and hard copies. Maintain organized records of meetings, open items and decisions. Document files and issue relevant memoranda of understanding.
• Responsible for reporting and KPIs.
• Full understanding of the components of a Development project i.e. Construction costs & Consultant costs.
• Prepares ad hoc reports as needed.
• Assist in Project Close-out.
• Prepare cash flows and forecasting when necessary. Follow up monthly on audits and responses. Prepare financial monthly or quarterly reports from Systems downloads as required.
• Guide Project Managers on proper procedures and protocol for reviewing CM Requisitions and Vendor Invoices. Set up monthly calendar of events of due dates i.e. Pencil Req submission, Pencil Req review, Final Req due, cash flows, monthly reports, invoice due dates for vendors, etc.
• Review Vendor Accounts Receivable reports and reconcile. Act as liaison to Accounts Payable. Research and follow up on any A/P issues. Manage contract administration process. Confirm Requisition for Purchase Order and Change Order back up is in compliance with NYU policies, proper back-up attached, correct G/L code is used. Preparing allocation entries i.e Allocating Insurance Fees and Project Management Fees across projects. Analyze and prepare Journal Entries where needed. Prepare budget modifications (transfers) where needed. Full understanding of an Anticipated Cost Report. Prepping and working with Projects Managers to produce final product including variances, change in period and required back-up. Confirm all invoices and processes are in compliance with contracts and NYU procedures. Comprehensive review of CM Requisition including Base contract values, approved change orders, Lien Waivers, General Conditions, Fees, etc. Take co-lead with Project Manager in Pencil Copy Req reviews with Construction.

Minimum Qualifications:

• Bachelors degree in Finance, Accounting or Related Field Required.
• 5+ years of experience working in Construction, Real Estate, Architectural, Facilities or Health Services organization preferred with a strong understanding of construction accounting
• Demonstrate customer service and communication skills.
• Must be able to develop and maintain positive, cooperative, team-oriented relationships with co-workers, supervisors, managers, clients and others as required for the job.
• Demonstrate exceptional attention to detail as well as the ability to work well under pressure.
• Demonstrate accounts payable and overall basic accounting skills (i.e., journal entries, working with G/L, budgeting).

Preferred Qualifications:

• Experience with Oracle Unifier preferred

Qualified candidates must be able to effectively communicate with all levels of the organization. NYU Langone Health provides its staff with far more than just a place to work. Rather, we are an institution you can be proud of, an institution where you'll feel good about devoting your time and your talents.

At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it's developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering, where employees have access to financial security benefits, a generous time-off program and employee resources groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well-being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family. NYU Langone Health is an equal opportunity employer and committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online.

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NYU Langone Health provides a salary range to comply with the New York state Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,299.99 - $93,492.00 Annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

To view the Pay Transparency Notice, please click here