Accounts Payable / Receivable Specialist (Remote)

Accounts Payable / Receivable (AP/AR) Specialist

Company: Miracle Lane Family Dentistry
Location: Remote (USA-based candidates only)
Employment Type: Full-Time / Permanent

Executive Summary

Miracle Lane Family Dentistry is seeking a meticulous and experienced AP/AR Specialist to join our remote finance team. This USA-based role is pivotal to ensuring the seamless management of the full accounting cycle for our multi-location dental practice. As a self-driven professional, you will be responsible for maintaining financial accuracy and operational excellence across both accounts payable and receivable functions. The ideal candidate thrives in a remote environment, demonstrates financial stewardship, and is committed to delivering exceptional results with precision and integrity.

Key Responsibilities

Revenue Cycle Management (Accounts Receivable)

• Billing Excellence: Oversee the generation and timely distribution of patient invoices and insurance claims, ensuring compliance with both internal procedures and healthcare regulations.
• Collection Strategy: Manage aging reports, proactively identify discrepancies, and execute follow-up strategies to reduce Day Sales Outstanding (DSO) and ensure optimal cash flow.
• Cash Application: Accurately post payments from various sources (ACH, credit cards, insurance checks) and ensure daily reconciliation within the practice management software.

Expenditure Management (Accounts Payable)

• End-to-End AP Process: Handle the full accounts payable cycle from invoice coding and departmental approval to vendor payment disbursements, ensuring efficiency and compliance.
• Vendor Relations: Act as the primary point of contact for vendors, resolving any billing issues promptly and maintaining positive, professional relationships.
• Audit & Compliance: Maintain accurate digital records of all expenditures and ensure full compliance with internal controls and relevant tax documentation (e.g., W-9/1099).

Financial Reporting & Process Optimization

• Month-End Close Support: Assist in month-end closing by preparing accruals, reconciling AP/AR sub-ledgers to the general ledger, and ensuring timely and accurate financial reporting.
• Continuous Improvement: Collaborate on identifying opportunities to automate workflows and improve efficiency within the accounting processes.

Minimum Qualifications

• Experience: 10 years of experience in Accounts Payable and Receivable, preferably within healthcare or multi-entity settings. Remote work experience is a plus.
• Education: Bachelor's degree in Accounting, Finance, or Business Administration (or equivalent professional experience).
• Technical Proficiency: Advanced proficiency in QuickBooks Online, Sage, or similar ERP systems; expert-level skills in Microsoft Excel (Pivot Tables, VLOOKUPs, etc.).
• Remote Readiness: Ability to independently manage tasks in a remote work environment with reliable, high-speed internet and a quiet workspace.

Core Competencies

• Financial Stewardship: Strong attention to detail and commitment to financial integrity, ensuring accuracy in all transactions.
• Communication: Able to translate complex financial data into clear, actionable insights for both internal and external stakeholders.
• Integrity & Confidentiality: Demonstrates exceptional discretion and compliance when handling sensitive financial data, including Protected Health Information (PHI).

Why Join Miracle Lane?

At Miracle Lane Family Dentistry, we offer the security of an established dental practice with the flexibility of a modern, remote-first workplace. As a member of our team, you'll be part of an organization that values work-life balance, professional growth, and a culture of integrity. We offer a competitive compensation package, health benefits, paid time off, and opportunities to shape your career in a forward-thinking environment.