Payroll Manager

Payroll Manager Location:

• Reston, VA Hybrid: 2–3 days onsite Compensation: Commensurate with experience Summary Mc3 Partners is seeking an experienced Payroll Manager to oversee end‑to‑end payroll operations for a multi‑state, multi‑entity organization.
• This role ensures full compliance with federal, state, and local regulations, as well as union and Service Contract Act (SCA) requirements.
• The Payroll Manager is responsible for accurate and timely payroll processing, reconciliations, tax filings, benefit remittances, and internal controls.
• This position also leads payroll audits, supports system improvements, and partners cross‑functionally to uphold payroll integrity, compliance, and operational excellence.
• Primary Responsibilities Payroll Operations & Compliance Manage and process accurate, timely payroll for multi‑state, multi‑company operations.
• Administer and audit union payrolls, ensuring compliance with collective bargaining agreements (CBAs).
• Ensure accurate application of SCA requirements, including wage determinations and health & welfare components.
• Maintain compliance with all federal, state, and local payroll tax laws and labor regulations.
• Maintain a schedule of tax filings by state and entity to ensure timely payments and compliance.
• Accounting, Reporting & Controls Reconcile payroll‑related general ledger accounts and post journal entries during month‑end close.
• Prepare reports and payments for employer‑ and employee‑paid benefit costs (union dues, pensions, health insurance, FSA, workers’ compensation, etc.).
• Develop, document, and implement payroll processes, policies, and internal controls.
• Provide ad hoc management reports and analysis.
• Audit, Systems & Cross‑Functional Support Lead and support payroll audits related to DCAA, SCA, and union regulations.
• Maintain and update payroll systems; participate in system implementations or upgrades.
• Partner with corporate staff on registrations for new locations.
• Serve as the primary contact for payroll‑related questions from employees, management, auditors, and external partners.
• Perform other duties as assigned.
• Knowledge, Skills & Abilities Strong understanding of payroll tax regulations and year‑end reporting (W‑2s, 941s, etc.).
• Exceptional attention to detail, integrity, and ability to manage confidential information.
• Ability to analyze financial data and prepare reports, statements, and projections.
• Ability to meet deadlines and manage multiple priorities.
• Knowledge of federal and state financial regulations.
• Demonstrated experience in general accounting, government accounting, and audit principles.
• Proficiency with financial and accounting software applications.
• Strong interpersonal and communication skills.
• Advanced proficiency in Microsoft Excel and related tools.
• Strong analytical and problem‑solving skills.
• Understanding of generally accepted auditing standards.
• Understanding of systems analysis methods and principles used in computer and database development.
• Minimum Qualifications Bachelor’s degree in accounting or related field, or equivalent combination of education and experience. 5+ years of payroll experience, including direct responsibility for multi‑state and multi‑company payroll processing and supervising a payroll team. 2+ years of experience with union payroll, CBAs, Davis‑Bacon, and SCA wage determinations.
• Preferred Qualifications Certified Payroll Professional (CPP) designation or in progress.
• Experience with Costpoint and UKG.
• Experience in government contracting or industries subject to SCA and union regulations.
• Experience working with Alaska Native Corporations (ANCs).
• Familiarity with DCAA and FAR payroll compliance.
• Experience with 401(k) administration and general ledger reconciliation.
• Disclaimer This job description is intended to provide a general overview of the responsibilities and qualifications for the role.
• It is not an exhaustive list of all duties, responsibilities, or requirements.
• Mc3 Partners reserves the right to modify, add, or remove duties as necessary to meet business needs.
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