AR Accounting Specialist

Summary:

Responsible for various accounting functions, including invoicing and accounts receivable, cash receipts, valuation of stock donations, monthly disbursement reports, and some monthly and annual general ledger account reconciliations. Also maintains the Museum’s inventory of supplies and distributes incoming and outgoing mail for all departments.

Essential Duties and Responsibilities:

• Logs donations, memberships, and other amounts received daily by the Museum and maintains records of these receipts.
• Assists the Accounting Coordinator with shop and other miscellaneous cash deposit activity. Verifies deposits sent to the bank match deposit log. Encodes museum shop, lockbox, and VMS deposits for entry.
• Reconciles monthly deposit records with daily deposit documentation to ensure all deposits are accounted for each month.
• Receives notification of stock gifts to the Museum and determines the valuation of these stock gifts. Also enters stock gifts into an Access program and distributes stock gift documentation to others in Accounting and the Development team.
• Creates invoices for clients receiving services from the Museum utilizing Financial Edge accounting software.
• Prints accounts receivable reports and reconciles the balance in subsidiary ledger to general ledger balance on a monthly basis. Follows up with clients on past due accounts receivable balances.
• Performs annual internal audit of capital assets.
• Imports encumbrances entered in purchasing software into the financial accounting software. Sends purchase orders electronically to vendors.
• Prints checks to vendors and assembles invoices and supporting documentation with check copies.
• Analyzes records and prepares monthly disbursement voucher reports.
• Performs annual records retention review.
• Serves as back-up to accounts payable.
• Maintains adequate inventory of supplies, paper & stationery for the Museum’s general use and utilizes the purchasing system for requisitions for additional supplies.
• Processes and distributes incoming and outgoing mail. Maintains mail expense records and allocates monthly mailing expenses to each department.

Qualifications:

• High school diploma and one year of work experience in accounts payable, or equivalent combination of education and experience.
• Some college preferred.
• Knowledge of Microsoft Office required.
• Experience with Blackbaud Financial Edge accounting software preferred.

Additional Details:
Pay Range: $23.01 – $28.18, commensurate with experience

Status: Regular, Full-Time

Benefits, Perks & Culture

The Saint Louis Art Museum offers a comprehensive benefits program that includes Medical, Dental, and Vision coverages with various plan designs to choose. HSA and FSA benefits are also offered with applicable plans. Medical premium reductions are available through participation in the Museum’s award-winning wellness program that features fun staff events such as “bike to work” days, paddleboat days in Forest Park, 5K runs, and onsite yoga in the beautiful, spacious galleries. PTO, Sick, Bereavement Leave and paid Holidays apply. Museum-paid LTD, STD, Life and AD&D insurance is included as well as access to a robust Employee Assistance Program. Unlimited EAP 24/7 counseling services and a plethora of resources available on the topics of financial wellbeing, parenting, stress management and more are available. Saint Louis Art Museum full-time employees are also part of the City of Saint Louis’ Employee Retirement System pension. Additionally, the Museum offers supplemental retirement 403b, and Roth options as well as supplemental Life, AD&D, and Critical Illness coverage. Additional benefits include pet insurance, LegalShield & ID Shield, educational assistance, discounts to local ticketed events, an included Museum membership with discounts to our lovely Museum shop and restaurants, free event tickets, and staff event opportunities to experience exhibitions privately, including art installation educational sessions with Museum curatorial staff. The Museum employs unique individuals with a wide variety of talents, skills and abilities. There is a great sense of pride in being able to serve the public through the various job functions available within the Museum as a well-known Saint Louis destination to experience great works of art.

The Museum is an Equal Opportunity Employer. We are committed to treating all applicants and employees fairly based on their abilities, achievements, and experience, without regard to sex, race, age, disability, religion, national origin, color, sexual orientation, gender identity, or any other classification protected by law.