Logistics Coordinator

Duration - 4 months possibly longer First round of interviews will be via teams second round onsiteMust Haves -

**· Logistics coordinator skills, overseeing an office with daily functions and scheduling

· Office Support- Processing PO’s, order suppliers, schedule meetings

· Project Support and Event Support

· Excellent Computer, communication and time management skills

· Outlook and Teams

This role will provide full range of coordinator support for the Corporate Responsibility and Learning teams. This individual

will provide support with a specific focus on managing complex schedules, project deadlines, data reporting, budgeting,

supplier management, internal communications and other coordinator duties. The person in this position will work

collaboratively with colleagues across the company.**

Essential Responsibilities:

**· Manage attendees, agenda, and logistics of meetings, learning center programs and departmental events while

anticipating conflicts and solving problems

· Supplier and vendor management for the Corporate Responsibility and Learning teams

o Process and reconcile all Corporate Responsibility, Synchrony Foundation and Learning transactions (e.g.

UNITE, Speaker Series, Matching Gifts, Corporate Grant Activity, learning vendors, etc.)

o Manages all team activity in Coupa – SOW, PO and invoice/payment requests

· Budget management and tracking for all team cost centers and across our Employee Resource Groups

· Payments management and tracking across all Corporate Responsibility and Learning activities

o Synchrony Foundation Grant Payments through Wells Fargo account. Sets up and verifies nonprofit

account numbers for payment; initiates the payments, checking to make sure the amounts are correct

o Citizenship Payments to nonprofits (table sponsorships etc.), suppliers etc. through Coupa

o Payroll Deductions for Matching Gifts through Triton to move funds from employees’ payroll to cover their matching gift donations

o Learning Center vendor payment management and tracking through Coupa

· UNITE Conference vendor management and logistics/planning support from conception to execution

· Manage logistics, catering, classroom materials, employee experience and coordination of planning for all Learning Center facility activities at our Stamford, CT campus

· Partner with meeting owner to bring vision to life, and provide best practices and recommendations (suggesting

space based on event needs and guest count, ordering materials, creating physical & digital signage, managing furniture layouts, managing attendees and engagement, etc.)

· Partners with broader Stamford Hub Events Team to achieve mission of elevating employee and event experience across campus

· Lead and manage volunteer initiatives for corporate headquarters in Stamford, CT

· Support the Synchrony Foundation including Foundation Board meetings and activities

· Coordinate team activities and meetings, planning for various on-site and off-site events; includes oversight of outside parties/vendors

· Ensure appropriate and accurate documentation/other materials are provided in preparation for meetings/calls

· Perform other coordinator support (such as copying, ordering/ maintaining office supplies/equipment) and general

office duties and/or special projects as assigned

· Administrative support for Chief Corporate Responsibility Officer and Chief Talent Strategy Officer - coordinate travel

arrangements, expense reports and calendar management, as needed

Qualifications/Requirements:

· 7+ years of experience in coordinator or executive administrative role

· 4+ years of experience working with Microsoft PowerPoint, Word, Excel and Outlook

· Prior experience working with Senior Executives and interfacing with senior leadership

2600260 – Coordinator, Corporate

Responsibility & Learning

**Desired Characteristics:

**· Associates or Bachelor’s Degree

· Experience coordinating large scale events and managing vendors

· Human Resources experience

· Experience working with Microsoft Teams

· Ability to accept responsibility and handle confidential information

· Strong organizational and time management skills

· Strong interpersonal skills with ability to interact with individuals at all levels of the organization

· Ability to manage multiple projects effectively and with minimal supervision

· Dedicated, flexible and dependable team player

· Excellent proficiency of Microsoft PowerPoint, Excel, Word and Teams

· High level of integrity, confidentiality and self-confidence

· Clear, concise and articulate communication skills (verbal & written)