Talent.com
Vibes
Part-Time Office CoordinatorVibes • Chicago, IL, US
No longer accepting applications
Part-Time Office Coordinator

Part-Time Office Coordinator

Vibes • Chicago, IL, US
21 days ago
Job type
  • Part-time
Job description

Part-Time Office Coordinator

Chicago, IL

Vibes' mobile-first platform creates personal, revenue-driving and long-term mobile engagement between consumers and the world-class brands they love. Industry leaders like Chipotle, Kohl's and Polo Ralph Lauren use Vibes to grow customer relationships with relevant, high-volume mobile messaging and mobile wallet marketing on a global scale. Vibes enables marketers to seamlessly connect with their customers using a data-rich and API-packed solution that beautifully optimizes and unifies their SMS, MMS, RCS and Mobile Wallet campaigns. To learn more about Vibes, visit www.vibes.com.

Role Summary

We are currently looking for an energetic and detail-oriented office Coordinator who can wear many hats and is eager to be the first to open shop.

Vibes cares about character and culture as much as competency. We strive to build a workplace where people are excited to come to work every day and feel empowered and motivated to do their best work.

This is position is part-time and based in our Chicago headquarters and reports to the Senior Director of Talent & Development. Vibes has been recognized in 2026 as a Built In Best Places to Work.

Responsibilities

  • Maintain a clean and organized reception/kitchen area and greet all company guests
  • Lead and coordinate internal and external company-wide events
  • Organize and set-up social events (e.g. core weeks, happy hours, etc.)
  • Take ownership of ordering, replenishing and stocking kitchen and office supplies
  • Act as company liaison with building management and office vendors
  • Provide administrative support to all departments, even if it's last minute!
  • Manage delivery and distribution of all mail logistics in the office

Requirements & Qualifications

  • Previous administrative support experience
  • Experienced MS Office user (Outlook, Word, Excel, PowerPoint)
  • Proven track record juggling multiple priorities and deadlines
  • Strong communication, project management and critical thinking skills
  • Strong attention to detail
  • Warm, out-going personality
  • Ability to work independently and within a team environment
  • Exceptional time management skills
  • Ability and interest in learning
  • Curiosity in cutting edge technology
  • Professional, reliable, organized, driven and results-oriented

Our Core Values

  • Respect, honesty, and integrity for all stakeholders
  • Always be learning
  • Relentless focus on the customer
  • Never be satisfied
  • Create value
  • Seek accountability and ownership

Compensation and Benefits

The hourly rate for this position ranges from $20.00 to $25.00, with the final rate determined based on relevant experience and skill set. Vibes offers a benefits package for part-time employees, including paid time off, paid sick leave, commuter benefits, and a 401(k) plan with company match.

Equal Opportunity

Vibes is proud to be an Equal Opportunity Employer and provides equal employment opportunities to all employees and applicants regardless of race, color, religion, gender, gender identity, age, national origin, disability, parental or pregnancy status, marriage and civil partnership, sexual orientation, veteran status, or any other characteristic protected by law. Reasonable accommodations will be made to meet the requirements of the Americans with Disabilities Act and will be provided as requested by candidates taking part in all aspects of the selection process.

Create a job alert for this search

Part-Time Office Coordinator • Chicago, IL, US

Similar jobs

Facilities Coordinator

TEKsystemsChicago, IL, United States
Full-time

The Specialist, Corporate Real Estate serves as a frontline resource supporting the office's hybrid workplace model and facilities operations.Under general direction of the manager, this role suppo... Show more

 • Promoted • New!

TechEdge Service Coordinator

Patterson CompaniesChicago, IL, United States
Full-time

Patterson isn't just a place to work, it's a partner that cares about your success.One of the distinguishing marks of our company is the talented people who embrace the people-first, always advanci... Show more

 • Promoted

Care Transition Coordinator

St Croix HospiceChicago, IL, United States
Full-time

Responsible for developing and maintaining a positive relationship with referral sources as well as designated communities, and for providing education on topics pertaining to hospice care.Also, re... Show more

 • Promoted

Office & Facilities Coordinator

North Bridge Staffing GroupChicago, Illinois, US
Full-time

A fast-paced and highly collaborative financial services firm in downtown Chicago is seeking a Contract Office & Facilities Operations Coordinator to support their Office Operations team.This role ... Show more

 • Promoted • New!

Travel Patient Care Coordinator

Great Lakes Dental PartnersPalos Heights, IL, United States
Full-time

Patient Care Coordinator - Travel.Make a Difference in Every Smile.Great Lakes Dental Partners is seeking a highly skilled Travel Patient Care Coordinator to provide front office support across our... Show more

 • Promoted

PartTime Pediatric Office Front Desk Receptionist

Pediatrics On DemandOak Lawn, IL, United States
Full-time +1

Pediatrics On Demand is an Immediate Care and Primary Care located in Oak Lawn, IL.We also have a sister company, Minis Walk In Clinic.We serve patients from birth to 21 years of age.We are focused... Show more

 • Promoted

Front Office Coordinator - Highland Park, IL

Athletico Physical TherapyHighland Park, IL, United States
Full-time

At Athletico, we believe in the power of support - because a little help can lead to extraordinary achievements.Physical therapy isn't just about recovery; it's about transformation.Our team thrive... Show more

 • Promoted

Client Services Coordinator- Part time

Community Medical ServicesTinley Park, IL, United States
Full-time +1

Schedule: Tuesday and Thursdays 9:00 am - 5:00 pm and 8:00am- 4:00 pm on Wednesdays at North Aurora.Olympia Fields: 19900 Governors Drive, Lower Level 14, Olympia Fields, IL 60461.Lincoln Way, Nort... Show more

 • Promoted

Portfolio Implementation Lead - Front Office Ops

Harris AssociatesChicago, IL, United States
Full-time

A leading investment management firm in Chicago is looking for a Senior Portfolio Implementation Specialist.This role involves collaborating with Portfolio Managers to implement investment strategi... Show more

 • Promoted

Front Office Coordinator

AthletiCoChicago, IL, United States
Full-time

Patient Experience Coordinator.Monday/Wednesday: 7:00 am - 3:30 pm.Tuesday/Thursday: 10:00 am - 6:30 pm.At Athletico, we believe in the power of support – because a little help can lead to extraord... Show more

 • Promoted

Service Coordinator (Part Time)

CJE SeniorLifeSkokie, IL, United States
Part-time

CJE SeniorLife is a leading provider of services for older adults, dedicated to enhancing quality of life through compassionate care, innovation, and community engagement.Guided by our mission to s... Show more

 • Promoted

Point of Care Coordinator

Rush UniversityChicago, IL, United States
Full-time

Business Unit: Rush Medical Center.Hospital: Rush University Medical Center.Department: Point of care Testing Lab.Full Time (Total FTE between 0.Rush offers exceptional rewards and benefits learn m... Show more

 • Promoted

HR Coordinator - Part Time

Addison GroupChicago, IL, United States
Part-time

Benefits: This position is eligible for medical, dental, vision, and 401(k).Addison Group is partnering with a globally recognized organization to identify a part-time HR Coordinator.This company o... Show more

 • Promoted • New!

Front Office Supervisor

Choice HotelsChicago, IL, United States
Full-time

Choice Hotels International, Inc (NYSE: CHH) is one of the largest lodging franchisors in the world.A challenger in the upscale segment and a leader in midscale and extended stay, Choice® has more ... Show more

 • Promoted

Lasik Patient Care Coordinator - Lincoln Park / Downtown Chicago, IL

LCA-Vision Inc.Chicago, IL, United States
Full-time

We are Growing! Join us at LasikPlus, LVI & TLC!.Are you looking for an exciting and rewarding career opportunity at a second-generation family-owned business working alongside world-class Ophthalm... Show more

 • Promoted

Technical Support Coordinator (Part-Time)

National Louis UniversityChicago, Illinois, United States
Part-time

Technical Support Coordinator (Part-Time).National Louis is a 135+ year old university that has been grounded in the values of innovation, access, excellence, and equity from its inception.As an in... Show more

 • Promoted

Part-Time Patient Care Coordinator

Chicago ENTChicago, IL, United States
Part-time

Part-time Patient Care Coordinator.Our friendly and skilled Patient Care Coordinators are key members of our care team.They welcome our patients, coordinate check in/out, and ensure all follow-up c... Show more

 • Promoted

E-Billing Coordinator

Dentons US LLPChicago, IL, United States
Full-time

Atlanta, GA, USChicago, IL, USLos Angeles, CA, USWashington DC, DC, USHouston, TX, USDenver, CO, USShort Hills, NJ, USSt.Louis, MO, USKansas City, MO, USDallas, TX, USSan Diego, CA, USPhoenix, AZ, ... Show more

 • Promoted

Party Coordinator

Urban Air Adventure ParkLincoln Park, IL, United States
Full-time

PARTY COORDINATOR JOB SUMMARY The Party Coordinator is responsible for managing the entire birthday party department! Our ideal team member will serve as the 'First Point of Contact' of Urban Air... Show more

 • Promoted

Treatment Coordinator

Smile PartnersChicago, IL, United States
Full-time

Now Hiring: Full-Time Treatment Coordinator.Perfect Smiles Beverly | Chicago, IL.Perfect Smiles Beverly is growing! We're looking for a dedicated.For over 20 years, Perfect Smiles has built strong ... Show more