Project Coordinator

Project Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. Read further to learn how you could help make great things possible not only in your community, but around the world.

The Project Coordinator will work with Project Managers and other technical team members in support of our Transportation and Water projects. The duties of the Project Coordinator may include any or all of the following, depending on the needs of Project Managers and candidates' qualifications, experience and abilities:

• Assist Project Managers or Designees:
• Download required HDR project initiation documents and assist as directed to complete
• Download required HDR project execution documents and assist as directed to complete
• Update project financial records as directed
• Download project financial information as directed
• Apply company quality assurance guidelines and procedures for project document management throughout project
• Assist with preparing expense reports
• Assist with preparing project progress reports for monthly invoicing
• Set up project meetings and prepare detailed minutes of meetings
• Perform project filing of hard-copy documentation
• Assist in project closeout activities as directed
• Manage and edit project specific specifications, including federal Unified Facility Guide Specifications (UFGS) using SpecsIntact software
• Assist with coordinating the work of multidiscipline design teams
• Perform project construction administration activities: Document Management
• Establish a document filing, distribution, retrieval, and management system that provides for the identification of critical project records, and distribution, tracking, action notification and status reporting of items requiring iterative review and comment, response or signature to reach closure
• Administration of Submittal requirements
• Administration of O&M manual reviews
• Maintain submittal schedule and records
• Maintain RFI Logs and records
• Log project controls documentation and generate tracking reports
• Able to conduct Project communication and Project collaboration system workshops with project teams and Owners
• Support project team members on the completion of documents, including supporting the formatting, word processing, editing and organization of project documents, reports and correspondence
• Create, develop and edit PDF files, Word documents and templates, Excel spreadsheets and charts and PowerPoint presentations based on input from project team members
• Other software may be used on a project specific basis
• Responsible for uploading documents to our in-house filing systems (ProjectWise and/or Newforma)
• Work collaboratively with peers in Omaha and other HDR offices

Preferred Qualifications:

• Highly organized, detail oriented, strong communicator
• Billing and financial management experience
• Excellent at multi-tasking with minimal supervision
• Bachelor's degree preferred
• Adobe Acrobat or Bluebeam ReVu PDF editing software experience preferred
• Experience working on projects for the federal government preferred
• Preference given to local candidates
• Previous experience at an Architecture/Engineering firm

Required Qualifications:

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 1 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

Our Commitment:

As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.

Primary Location: United States-Nebraska-Omaha

Industry: Highway + Road

Schedule: Full-time

Employee Status: Regular BusinessClass: Highways