CENG Emergency Hire - Computer Science & Software Engineering - College of Engineering

Job Summary

Under general direction of the CSSE Department Chair this position provides administrative and clerical support functions for the department including reception, general office support, faculty personnel actions, travel, procurement, events, and budget support. The incumbent provides excellent customer service to assist all visitors, including students, faculty, community members, parents, and others

• Reception
  • Open/Close office as needed.
  • Check voicemails and answer main phone line, answer general questions, take messages and/or forward calls appropriately.
  • Check department email account and respond to general inquiries or distribute/forward appropriately.
  • Mail distribution, ensure timely and accurate distribution of mail.
  • Maintain clean and organized front office space and supply room.
  • Greet visitors and assist walk-in foot traffic as needed.
• Travel, Procurement, Finance
  • Support faculty and student travel requests. Provide support for processing travel requests, claims, and reimbursements in campus travel applications. Ensure department compliance with campus travel policies and procedures.
  • Utilize campus procurement applications such as CSU Buy to procure supplies, equipment, and services. Use campus issued procurement card for purchases and reconcile monthly. Submit purchases requisitions as needed for larger purchases.
  • Reconcile and track department budgets using dashboards and other reporting systems. Provide budget information to chair or deans office as needed.
• Faculty and Student Personnel
  • Act as timekeeper for Instructional Student Assistants and Student Assistant employees for the department. Oversee hiring and monthly timesheet approval processes.
  • Document temporary faculty appointments. Document part-time faculty hires in coordination with dean's office.
  • Support faculty recruitment including scheduling and travel arrangements.
• Telephone and Facilities Coordinator
  • Enter and track IT tickets
  • Enter and track facilities service requests
• Event support
  • Coordinate meals, location, appropriate reservations and any related documentation needed for approvals such as hospitality form and alcohol approval

Education and Experience

High school diploma or its equivalent. Five years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)

Salary:

Anticipated Hiring Range: $23.35 - $25.78 Per Hour

Classification Range: $25.19 - $36.70 Per Hour

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly

Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California's Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU's Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Advertised: Mar 05 2026 Pacific Standard Time
Applications close: