Part-Time Police Logistics Specialist

Part-Time Police Logistics Specialist

The City of Coeur d'Alene is looking to add a Part-Time Police Logistics Specialist to their team. This is a non-benefited, 19.5 hours per week position. The Police Logistics Specialist coordinates the administrative details related to maintenance and repair of all Coeur d'Alene Police Department related equipment, including vehicles, purchases, and distributes and tracks all employee equipment and uniforms. Work includes organizing information and maintaining accurate documentation and files; working with insurance and credit card companies; inventory management and data entry into department software and performing basic bookkeeping and accounting. The position works in conjunction with the Fleet Manager & Equipment Specialist and reports directly to a Police Lieutenant. This position works in an office and shop environment and drives vehicles. The job requires a high school diploma or GED, with preferred experience in inventory storage and control, purchasing or other procurement methods; excellent organizational skills; and a calm demeanor.

Examples of Duties

• Assists with vehicle paperwork and documentation to ensure it is complete and up-to-date.
• Liaison regarding all Coeur d'Alene Police department fleet administrative details.
• Assists with research, receives bids, and purchases department vehicles and equipment.
• Assists with emissions testing, recall notifications, insurance claims, maintenance schedules, radio issues, titling, and registration,
• Communicates with various parties including City Shops, Claims Administrators, vendors, and individuals to provide and track equipment information.
• In the absence of the fleet manager, responds to department vehicle break-downs/accidents; arranges towing, obtains quotes and coordinates repairs;
• Maintains stock of consumable materials in patrol vehicles such as crime scene tapes, marking paint, bio-hazard bags, batteries, etc.;
• Coordinates with IT department for vehicle technology repairs as needed;
• Verifies and approves invoices and accounts payable items;
• Assists with data entry and monitoring of information into department software;
• Assists with budget expenditures and forecasts budget proposals for future department needs;
• Ensures vehicle license plates are ordered, transferred, or cancelled;
• Obtains copies of vehicle titles for reselling and licensing;
• Assists with vehicle asset information for depreciation purposes upon selling vehicle;
• Assists with drafting specifications for police equipment and uniforms and prepares bid documents for competitive bids;
• Assists with placing purchase orders for supplies, materials, and equipment through competitive bidding or state contracts.
• Assists with documentation such as reports and correspondence to communicate information and maintain vendor relations;
• Assists with maintaining inventory and related files and documentation;
• Assists with purchases, issues and records all uniforms and equipment for each employee;
• Coordinates uniform alterations and wear and tear replacements over time;
• Stocks and distributes department consumables such as batteries, wipes, envelopes, masks, ticket printer paper, first aid supplies, etc.;
• Responds to management's, supervisor's, co-workers' and citizens' questions and comments in a courteous, thorough and timely manner;
• Performs time management and scheduling functions, meets deadlines, and sets project priorities;
• Perform inventory audits;
• Maintains strict confidentiality of all matters;
• Assists other department and City employees as needed or requested;
• Works with specialty units for equipment needs outside of normal purchasing;
• Performs all work duties and activities in accordance with City policies, procedures, and safety practices.

Secondary Duties and Responsibilities:

• Tracks, procures and/or produces department forms, pamphlets and brochures;
• Assists with staff reports for vehicle and large equipment purchases and surplus;
• Transports vehicles to off-site facilities for repairs not completed by City Shop or other transportation needs;
• Assists with vehicle assignments for special event officer deployment;
• Provides some grounds maintenance such as snow removal and walkway maintenance;
• Provides logistic support for in-field police investigations and events;
• Performs other duties as assigned.

Classification Requirements: The requirements listed below are representative of the minimum knowledge, skill, and/or ability required for an individual to satisfactorily perform each essential duty satisfactorily and be successful in the position.

Knowledge of:

• Working knowledge of a variety of vehicles;
• Vehicle licensing and insurance;
• Routine vehicle maintenance;
• MS Office and other job-related software;
• Basic accounting and budgeting;
• Municipal purchasing;
• Department rules, regulations and procedures.

Skill and Ability to:

• Diagnose equipment issues;
• Organize, store and retrieve information relating to vehicle and equipment maintenance;
• Track and prepare expenditure reports for credit card and pending term purchases;
• Maintain a calm, professional demeanor and effectively communicate with others;
• Analyze organizational and operation challenges and recommend improvements;
• Implement and monitor unit budget;
• Display an attitude of cooperation and work harmoniously with all level of City employees, the general public and other organizations;
• Demonstrate a high level of organizational and interpersonal communication skills;
• Multi-task and independently handle a wide variety of issues;
• Communicate effectively in writing and speech;
• Address complex issues and handle potentially difficult situations;
• Use good judgment in problem solving and decision making;
• Proficiently operate computers, software programs, such as Microsoft Word, Excel, PowerPoint, or similar office software to create documents and other materials, maintain information, and generate reports;
• Use English and speak clearly for understanding;
• Perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines;
• Demonstrate integrity and ingenuity in the performance of assigned tasks and solving problems;
• Perform all duties in accordance with City policies and procedures with regard for personal safety and that of other employees and the public.

Minimum Requirements

• High School Diploma or GED;
• Previous experience in purchasing; procurement experience preferred;
• Prefer experience in inventory storage and control;
• Valid driver's license; or
• An equivalent combination of education and experience that provides the required skills, knowledge and abilities to successfully perform the essential functions of the position may be considered.

Supplemental Information

Physical Demands & Work Environment: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this classification. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this classification, the employee is frequently required to stand, walk, sit, stoop, kneel, bend, use hands to keyboard or type, handle materials, or manipulate tools used in performing the essential functions of the classification, and reach with hands and arms. The employee must frequently lift and/or move up to 25 pounds and, infrequently, up to 50 pounds. Specific vision abilities required by this classification include close vision, distance vision, color vision peripheral vision, depth perception and ability to adjust focus. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions and communicate effectively in person, by telephone. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate, or in a shop environment where noise level is high. The position requires the operation of a motor vehicle.