Controller / Automotive Office Manager

Automotive Office Manager / Controller

Florida East Coast resort town offering year-round coastal living, with close proximity to Orlando, Daytona Beach, and Melbourne

We are a large Florida-based automotive group offering exceptional compensation packages.

We are seeking a highly experienced Automotive Office Manager / Controller with deep expertise in the Reynolds and Reynolds DMS platform to oversee and manage dealership accounting and administrative operations.

This is a key leadership role responsible for ensuring financial accuracy, operational efficiency, and strong internal controls across the dealership. This position supports a multi-franchise accounting office processing approximately 300400 retail deals per month, requiring strong organizational and process management skills.

Job Summary:

The Controller is responsible for the accounting operations to include the maintenance of an adequate system of accounting records, a comprehensive set of controls and budgets designed to mitigate risk, and the production of periodic financial reports. He/she will enhance the accuracy of reported financial results and will also ensure that reported results comply with generally accepted accounting principles. The ideal Controller will have at least three years experience in a position of similar responsibility.

Benefits:

• Medical- 4 plans (BCBS)
• Dental
• Vision
• Term Life
• Company-paid Term Life
• STD/LTD
• Accident indemnity rider
• PTO / Sick days (annually)
• 401(k) with an employer match
• FMLA / Maternity/Paternity Leave
• Bereavement Leave

Essential Functions:

(Essential functions, as defined under the Americans with Disabilities Act, may include the following tasks, knowledge, skills and other characteristics. This list is ILLUSTRATIVE ONLY and is not a comprehensive listing of all functions and tasks performed by incumbents of this class.)

Duties and Responsibilities:

• Oversee all dealership accounting functions, including accounts payable, accounts receivable, payroll, and financial reporting
• Manage month-end close to ensure timely and accurate financial statements
• Maintain and enforce internal controls, compliance standards, and accounting policies and procedures
• Supervise, train, and develop accounting/office staff
• Reconcile schedules, bank accounts, and manufacturer receivables
• Monitor deal flow, funding, and contracts in transit (CIT) to ensure timely collections
• Coordinate with external auditors, corporate accounting, and department managers
• Oversee vendor management and ensure cost efficiency, including capturing available discounts
• Maintain the integrity of the accounting system, including the chart of accounts
• Ensure timely processing of debt payments and financial obligations
• Prepare and analyze financial and operating metrics; report variances to budget and recommend performance benchmarks
• Ensure compliance with all local, state, and federal reporting requirements and tax filings
• Adhere to all company policies, procedures, and safety standards
• Perform other duties as assigned

Qualifications:

• Minimum 3+ years as an Automotive Office Manager or Assistant Controller
• Strong hands-on experience with Reynolds & Reynolds DMS (required)
• Solid understanding of dealership accounting, including factory receivables, floorplans, and schedules
• Proven ability to manage deadlines in a fast-paced, high-volume environment
• High attention to detail and strong leadership skills

Preferred:

• Experience with multi-rooftop operations
• Familiarity with OEM reporting requirements
• Advanced Excel skills

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Sitting: Remaining in the seated position
• Stand: Remaining on one's feet in an upright position at a workstation without moving about
• Walking: Moving about on foot
• Lifting: Raising or lowering an object from one level to another (includes upward pulling) 10-15 lbs.
• Carrying: Transporting an object, usually holding it in the hands or arms, or on the shoulder
• Pushing: Exerting force upon an object so that the object moves away from the force (Includes slapping, striking, kicking, and treadle actions)
• Pulling: Exerting force upon an object so that the object moves toward the force (includes jerking)
• Climbing: Ascending or descending ladders, stairs, scaffolding, ramps, poles using feet and legs or hands and arms. Body agility is emphasized
• Balancing: Maintaining body equilibrium to prevent falling when walking, standing, crouching, or running on narrow, slippery, or erratically moving surfaces, or maintaining body equilibrium when performing gymnastic feats
• Stooping: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles
• Kneeling: Bending legs at knees to come to rest on knee or knees
• Crouching: Bending body downward and forward by bending legs and spine
• Crawling: Moving about on hands and knees or hands and feet
• Reaching: Extending hand(s) and arm(s) in any direction
• Handling: Seizing, holding, grasping, turning, or otherwise working with hand or hands. Fingers are involved only to the extent that they are an extension of the hand, such as to turn a switch or shift automobile gears
• Fingering: Picking, pinching, or otherwise working primarily with fingers rather than with the whole hand or arm as in handling
• Feeling: Perceiving attributes of objects, such as size, shape, temperature, or texture, by touching with skin, particularly that of fingertips
• Talking: Expressing or exchanging ideas by means of the spoken word to impart oral information to clients or to the public and to convey detailed spoken instructions to other workers accurately, loudly, or quickly
• Hearing: Perceiving the nature of sounds by ear
• Tasting/Smelling: Distinguishing, with a degree of accuracy, differences or similarities in intensity or quality of flavors or odors, or recognizing particular flavors or odors using tongue or nose
• Near Vision: Clarity of vision at 20 inches or less
• Far Vision: Clarity of vision at 20 feet or more
• Depth Perception: Three-dimensional vision. Ability to judge distances and spatial relationships so as to see objects where and as they actually are
• Visual Accommodation: Adjustment of lens of eye to bring an object into sharp focus. This factor is required when doing near point work at varying distances from the eye
• Color Vision: Ability to identify and distinguish colors
• Field of Vision: Observing an area that can be seen up and down or to right or left while eyes are fixed on a given point

What We Offer:

• Competitive compensation package
• Stable, growth-oriented organization
• Professional, team-focused environment

If you are a detail-oriented leader with strong Reynolds & Reynolds experience and a passion for dealership operations, we would like to speak with you.

Apply today to join a team where your expertise drives performance.

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