Meeting Facilitator Support Specialist (FS3)

Meeting Facilitator Support Specialist (FS3)

ProSidian Seeks a Meeting Facilitator Support Specialist (FS3) (Key Personnel | Program Manager - Exempt 874-1 Consultant) Located: CONUS - Durango CO to provide meeting facilitation support to fulfill requirements for a Facilitation Support Services project with the USDA San Juan National Forest - Southwest Colorado Collaborative Forest Landscape Restoration Program's (CFLRP) governance group. The Collaborative Forest Landscape Restoration Program (CFLRP), established in 2009, is one policy initiative to encourage and support innovative restoration projects that address the risk of large-scale issues such as wildfire risk reduction, watershed protection and restoration, and the spread of invasive species, insect infestation, and disease.

The ProSidian Facilitation Specialist is responsible for providing assistance and support to facilitate effective communication, collaboration, and decision-making within a team or group setting. The Facilitation Support works closely with facilitators to create a conducive environment for discussions, brainstorming, problem-solving, and decision-making. This role involves coordinating logistics, preparing materials, managing documentation, and ensuring smooth facilitation processes to achieve desired outcomes.

We aspire to build and enhance an exceptional and diverse team of high-achievers who always put the mission and the spirit of service first. This position aligns with functional/technical service requirements and client engagements in the Agriculture, Forestry, Fishing, And Hunting Client Industry Sector - Professional Services: Multi-Sector Expertise, Experience, And Specialized Knowledge through Professional Services to Help Clients Solve Problems And Improve Operations. Meeting Facilitator Support Specialist (FS3) Candidates shall work to support requirements for RFQ: 1240LQ23Q0030 Functional Area Services and shall work as a Meeting Facilitator Support Specialist (FS3).

Qualifications

Key Responsibilities:

• Collaborate with facilitators to prepare and organize facilitation sessions, workshops, meetings, or events.
• Take notes for meeting minutes
• Coordinate logistics, such as scheduling, room setup, equipment, and materials, to ensure smooth facilitation processes.
• Assist in creating and distributing facilitation materials, including agendas, handouts, and visual aids.
• Manage documentation, such as meeting notes, action items, and follow-up tasks, to ensure accurate record-keeping and accountability.
• Provide technical support for audiovisual equipment, software, or other tools used in facilitation sessions.
• Monitor the flow of discussions, manage time, and ensure participants adhere to ground rules or established processes.
• Facilitate small group activities, such as icebreakers, team-building exercises, or problem-solving exercises, as directed by the facilitator.
• Support the facilitator in managing group dynamics, resolving conflicts, and maintaining a positive and inclusive atmosphere.
• Provide feedback and suggestions to the facilitator for continuous improvement of facilitation processes and outcomes.
• Assist in evaluating the effectiveness of facilitation sessions and provide input for post-session debriefs or reports.

Qualifications:

• High school diploma or equivalent; bachelor's degree in a related field preferred.
• Previous experience in providing support for facilitation sessions, workshops, or meetings.
• Familiarity with facilitation techniques, tools, and best practices.
• Excellent organizational and multitasking skills with strong attention to detail.
• Strong communication skills, both written and verbal.
• Ability to work independently and collaboratively as part of a team.
• Proficiency in using audiovisual equipment, software, and other facilitation tools.
• Ability to adapt to different facilitation styles, group dynamics, and subject matters.
• Professionalism, integrity, and confidentiality in handling sensitive information.

Additional Information

As a condition of employment, all employees are required to fulfill all requirements of the roles for which they are employed; establish, manage, pursue, and fulfill annual goals and objectives with Documented Goals for each of the firm's Eight ProSidian Global Competencies [1 - Personal Effectiveness | 2 - Continuous Learning | 3 - Leadership | 4 - Client Service | 5 - Business Management | 6 - Business Development | 7 - Technical Expertise | 8 - Innovation & Knowledge Sharing (Thought Leadership)]; and to support all business development and other efforts on behalf of ProSidian Consulting.

CORE COMPETENCIES

• Teamwork ability to foster teamwork collaboratively as a participant and effectively as a team leader
• Leadership the ability to guide and lead colleagues on projects and initiatives
• Business Acumen understanding and insight into how organizations perform, including business processes, data, systems, and people
• Communication ability to effectively communicate to stakeholders of all levels orally and in writing
• Motivation persistent in pursuit of quality and optimal client and company solutions
• Agility ability to quickly understand and transition between different projects, concepts, initiatives, or workstreams
• Judgment exercises prudence and insight in the decision-making process while being mindful of other stakeholders and long-term ramifications
• Organization the ability to manage projects and actions and prioritize tasks

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OTHER REQUIREMENTS

• Business Tools understanding and proficiency with business tools and technology, including Microsoft Office. The ideal candidate is advanced with Excel, Access, Outlook, PowerPoint, and Word, and proficient with Adobe Acrobat, data analytic tools, and Visio with the ability to quickly learn other tools as necessary.
• Commitment - to work with smart, interesting people with diverse backgrounds to solve the most significant challenges across private, public, and social sectors
• Curiosity the ideal candidate exhibits an inquisitive nature and the ability to question the status quo among a community of people they enjoy and teams that work well together
• Humility exhibits grace in success and failure while doing meaningful work where skills have impact and make a difference
• Willingness - to constantly learn, share, and grow and to view the world as their classroom

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BENEFITS AND HIGHLIGHTS

ProSidian Employee Benefits and Highlights: Your good health and well-being are important to ProSidian Consulting. At ProSidian, we invest in our employees to help them stay healthy and achieve work-life balance. That's why we are also pleased to offer the Employee Benefits Program, designed to promote your health and personal welfare. Our growing list of benefits currently includes the following for Full-Time Employees:

• Competitive Compensation: The pay range begins in the competitive ranges with Group Health Benefits, Pre-tax Employee Benefits, and Performance Incentives. The Company contributes a fixed dollar amount each month towards the Plan you elect for medical and dental benefits. Contributions are deducted on a pre-tax basis.
• Group Medical Health Insurance Benefits: ProSidian partners with BC/BS to offer a range of medical plans, including high-deductible health plans or PPOs. ||| Group Dental Health Insurance Benefits: ProSidian dental carriers - Delta, Aetna, Guardian, and MetLife.
• Group Vision Health Insurance Benefits: ProSidian offers high/low vision plans through 2 carriers: Aetna and VSP.
• 401(k) Retirement Savings Plan: 401(k) Retirement Savings Plans help you save for your retirement for eligible employees. A range of investment options is available with a personal financial planner to assist you. The Plan is a pre-tax Safe Harbor 401(k) Retirement Savings Plan with a company match.
• Vacation and Paid Time-Off (PTO) Benefits: Eligible employees use PTO for vacation, a doctor's appointment, or any number of events in your life. Currently, these benefits include Vacation/Sick days 2 weeks/3 days | Holidays - 10 ProSidian and Government Days are given.
• Pre-Tax Payment Programs: Pre-Tax Payment Programs currently exist in the form of a Premium Only Plan (POP). These Plans offer a full Flexible Spending Account (FSA) Plan and a tax benefit for eligible employees.
• Purchasing Discounts & Savings Plans: We want you to achieve financial success. Therefore, we offer a Purchasing Discounts & Savings Plan through The Corporate Perks Benefit Program. This provides special discounts for eligible employees