Accounting Assistant
Job Description
This is a Part-Time, Non-Exempt, Hourly position (20-25 hours per week).
The Accounting Assistant assures development and maintenance of financial bookkeeping system for the parish and school. Specifically, the Accounting Assistant is responsible for computing, classifying and recording financial transitions that are accurate and in compliance with Archdiocesan guidelines.
Specific responsibilities include accounts payable, contributions, monthly reports, and assisting with budgeting process for the parish and school.
Bookkeeping :
- Operates computer accounting software to record, store and analyze.
- Maintains an accurate filing, payment schedule, recordkeeping, and reporting system for financial matters.
o Obtains and records pledges made during the annual stewardship drive.
o Process weekly cash deposits and makes related journal entries.
o Full cycle of accounts payable from entering invoices to issuing checks for payment.
- Ensures accuracy by verifying entries, mathematical accuracy and respective chart of account.
- Obtains proper authorization for expenditures in all operating accounts.
- Provides bank statements to Accountant for bank reconciliation on a regular basis.
- Ensure internal controls are consistent with Archdiocesan policies.
Reporting and Budget :
- Enter weekly contributions in respective account, , respective parishioner, special funds, restricted, etc.
- Provides statements on a regular basis and when requested by parishioners.
- Assists in maintaining and updating written procedures (standard operating procedures) in the areas of cash processing, accounts payable, etc.
Other :
- Coordinates volunteers for money counting and record keeping. This may include recruiting, screening, training, supporting and overseeing the work of volunteers for these tasks.
- Maintains orderly files and a clean, organized office space.
- Maintains confidentiality of financial information.
- Attends Archdiocesan sponsored training / workshops.
- Other duties as assigned.
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