Overview
Summary
Performs tasks needed to maintain the accuracy of all financial data for an organization comprised of multiple business entities for purposes of adhering to accepted accounting procedures, as well as external governmental and regulatory requirements. Compiles and maintains accounts payable records.
Responsibilities
Essential Duties and Responsibilities include the following. Other duties may be assigned:
Performs duties associated with the accounts payable process, including
• Processes invoices, posting wires into the system and issuing checks on a weekly basis, with the occasional ad hoc payment issues as needed.
• Monitors discount opportunities as presented by vendors.
• Issues stop-payments as needed.
Reviews detailed general ledger transactions and historical activity in order to ensure accurate reporting of financial data.
Performs analysis of complex financial transactions and prepares the associated general ledger entries, including annual and periodic updates of investment holdings.
Prepares consolidating entries to accurately reflect total organizational financial position.
Prepares financial statements and various analytical reports for use by management.
Ensures transactional accuracy of all financial activity.
Gathers details and receipts around credit card usage and prepares reports with back-up support for transactions.
Reconciles intercompany payables and receivables, researching discrepancies and presenting proposed corrections to leadership.
Reconciles petty cash accounts.
Reviews transactions to ensure proper classification as capital or operational expenditures.
Maintains fixed asset records.
Prepares Federal Forms 1096s and 1099s on an annual basis.
Prepares accounts receivable transactions, including preparation of invoices and entering receipt of payments within the accounting system.
Determines proper handling of financial transactions and ensures designated approval limits are maintained.
Provides support to the payables process, as needed, including the following: Originating wire and ACH transactions and posting those transactions to the accounting system; Entering vendor invoices into the accounting system; and Issuing checks for payment to vendors.
Other ad hoc financial documentation and analysis, as needed.
Supervisory Responsibilities
This job currently has no supervisory responsibilities.
Qualifications
Education and/or Experience
Bachelor's degree (B. A.) from four-year College or university in Accounting and minimum two years related experience and/or training; or equivalent combination of education and experience.
Other Skills and Abilities
Demonstrated track record of analyzing business and financial records as needed for the preparation of financial reports and adjustment of financial data.
Ability and willingness to maintain a high level of confidentiality.
Flexibility to transition between tasks with minimal notice.
Dedication to ensuring positive relationships with members of the team.
Ability to perform independently and efficiently with minimal supervision, including moving processes forward without prompting.
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