Procurement Specialist II

Procurement Specialist II

The primary responsibilities of the Procurement Specialist II position are:

• Processing requisitions and purchase orders in accordance with policies and procedures
• Assisting faculty and staff with the e-procurement system.
• Providing guidance to faculty and staff in interpreting procurement policies and procedures
• Developing and managing solicitations (simplified bid, RFB, and RFP) in compliance with regulatory requirements
• Reviewing and negotiating terms and conditions of campus purchases
• Serving as the main point of contact for internal and external stakeholders
• Other duties as assigned

This position is expected to work on-site during the initial training and onboarding period. Following successful completion of training (after one year), employees may be eligible to participate in a hybrid work arrangement, including up to two remote workdays per week, subject to supervisory approval and in accordance with applicable University of Wisconsin System (UWSS) and University of WisconsinStout Polytechnic policies and procedures. Remote work eligibility is not guaranteed and will be evaluated based on job responsibilities, performance, operational needs, and institutional guidelines.

Key Job Responsibilities

• Leads the development of complex solicitations requiring creative approaches to evaluation of third party sourcing options in compliance with regulatory requirements
• Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards
• Leads and executes the research of suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations
• Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders and institutional leadership
• Drafts, submits, and communicates outcomes of procurement requests to suppliers, stakeholders, and institutional leadership
• Establishes and maintains bid and proposal records to comply with record-keeping requirements
• Serves as primary point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results
• Implements required reporting protocols with suppliers to allow measurement of cost savings, reduction, avoidance, supplier management, and risk mitigation programs and strategies

Department: UW-Stout's Purchasing and Materials Management department is committed to providing excellent customer service to the campus community. The department provides support to campus in Purchasing, Mail Services, Central Receiving, University Stores, Printing, and Surplus. The department is committed to creating an inclusive work environment.

Compensation: The starting salary range for this position is $50,000 - $53,000, commensurate with qualifications and experience.

Required Qualifications:

• Associate degree or equivalent experience
• Demonstrated ability to establish and maintain positive working relationships
• Excellent customer service skills when working with campus customers and external suppliers
• Ability to manage and prioritize multiple tasks and projects
• Ability to communicate professionally both verbally and in writing
• Ability to interpret and apply complex regulations, policies, and procedures
• Ability to work independently while exercising sound professional judgment
• Proficiency in office productivity software such as Microsoft Office Suite (i.e., Word and Excel)

Preferred Qualifications:

• Experience developing and managing simplified bids, requests for bids and/or proposals
• Experience working in a procurement role
• Experience negotiating contract terms and conditions
• Experience with e-procurement software (e.g., Workday or Jaggaer)

How to Apply:

Complete applications received by June 15, 2026 are ensured full consideration. Applications submitted after June 15th may be reviewed at the discretion of the search committee or until position is filled.

To apply, click on the APPLY button or go to:

Due to system limitations, applicants may upload no more than five (5) attachments. Please combine documents where appropriate.

Required application materials:

• Cover letter (* See below)
• Current resume
• Names and contact information for a minimum of three (3) professional reference, with at least one being a manager or supervisor who can speak to your skills and abilities for the position

*Please use your cover letter to speak to each of the Minimum/Required Qualifications for this position as listed above. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

Contact Information:

For questions regarding this position or recruitment, please contact:

Search Chair: Alyssa Brubaker

Email: brubakera@uwstout.edu

If you need assistance with the online application process or if you submitted your application prior to uploading all the required application materials, please contact:

Search Coordinator: Jada Ruppelt

Email: ruppeltj@uwstout.edu

The University of Wisconsin-Stout does not offer H-1B or other work authorization visa sponsorship for this position. A successful applicant will be responsible for ensuring eligibility for employment in the United States on or before the effective date of the appointment and for maintaining work authorization throughout the employment term. If you have questions regarding this, please contact our Human Resources office, Phone: 715.232.2149.

Guidelines to ensure consideration:

• Applicants must complete all required fields and attach all required application materials.
• Within your cover letter address each of the Minimum/Required Qualifications specified for this position. For each required qualification, describe your relevant experience, using specific examples from your work history to illustrate how your experience satisfies the requirement.

It is the policy of UW-Stout Polytechnic to provide reasonable accommodation to qualified applicants with disabilities. If you need assistance, or accommodation in applying because of a disability, please contact us using the information below. Employment opportunities will not be denied because of the need to make reasonable accommodation for a qualified individual's disability.

The Universities of Wisconsin provides an excellent benefits package including participation in the Wisconsin State retirement plan, demonstrating our commitment to the diverse needs of our employees.

• Employee Benefits:
• To calculate the estimated value of your total compensation, use the Health & Retirement Contributions Estimator | Employee Benefits (wisconsin.edu)

Employment is contingent upon the final candidate's completing a criminal background check and being cleared to work by the Human Resources Office. Employment is also contingent upon the final candidate passing reference checks and an essential job function test, as applicable. The reference check process includes asking the final candidates' professional references questions regarding employee misconduct, sexual violence, and sexual harassment. Reference checks must be conducted at a minimum with three professional references, at least one of which must be a prior supervisor.

Final candidates with previous employment within the Universities of Wisconsin and State of WI agencies will be subject to additional reference checks.

In response to a public records request, the Universities of Wisconsin will not reveal the identities of applicants who request confidentiality in their online application, except that the identity of the successful final candidate will be released. See Wis. Stat. sec. 19.36(7).

UW-Stout Polytechnic is committed to providing safety and security of all members of our community in accordance with the Clery Act. For campus safety information and crime statistics visit:

UW is an Equal Opportunity Employer Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.