DOT Coordinator & CDL Instructor

Commercial Driver's License Training Coordinator

This requisition expires on August 14, 2026, but may close earlier if the position is filled prior to the expiration date. Responsible for developing, implementing, delivering, and managing training programs that prepare employees to obtain and maintain a Texas Commercial Driver's License (CDL). Oversee and administer all DOT/CDL and safety-sensitive drug and alcohol testing protocols in accordance with FMCSA 49 CFR Part 40 and Part 382 requirements, including random testing pool management and post-accident protocols. This position plays a critical role in operational continuity, regulatory compliance, and organizational risk mitigation by ensuring CDL drivers are properly trained, qualified, and compliant with federal and state safety standards.

Essential Functions and Other Important Duties

ESSENTIAL FUNCTIONS Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. DUTIES

• Coordinate and conduct all aspects of CDL training program activities in coordination with other departments including road test preparation classes and road test assessments; prepare and deliver classroom instruction in accordance with Entry Level Driver Training (ELDT).
• Conduct training in safe driving and safe working methods and procedures.
• Instruct, monitor, and evaluate trainees in the safe operation of equipment.
• Assist employees through the CDL application and testing processes.
• Maintain accurate training records and ensure compliance with DOT standards and record keeping requirements.
• Prepare and document training, employee progress and development, and completion training certificates in accordance with FMCSA 49 CFR 380.503, entry-level driver training requirements.
• Maintain and audit Driver Qualification (DQ) files in accordance with 49 CFR Part 391 requirements.
• Authorize training completion status and certify compliance with ELDT training requirements in the FMCSA Training Provider Registry (TPR).
• Recommend disqualification or retraining when safety or compliance deficiencies are identified.
• Administer DOT and safety-sensitive drug and alcohol testing protocols.
• Coordinate quarterly random drug testing pools for CDL drivers and safety-sensitive employees, serving as the primary liaison with third-party testing providers for scheduling and managing required tests; maintain compliance with FMCSA Drug & Alcohol Clearinghouse requirements, including conducting required queries (pre-employment, annual, and limited), managing consent documentation, monitoring Clearinghouse notifications, and ensuring timely reporting of violations.
• Monitor and ensure adherence to DOT/FMCSA safety regulations in collaboration with departments.
• Provide guidance on CDL safety best practices for vehicle operation and safety standards.
• Assist in audits and inspections related to DOT/CDL regulatory compliance, including drug and alcohol testing protocols.
• Observe, evaluate, and document trainee's performance and development through course completion tracking and consistent feedback to both trainee and supervisor; partner with trainee supervisors, Safety Manager, Human Resources Business Partner, and Risk Manager to proactively address development concerns; adhere to reporting requirements for all incidents (accidents) involving CDL equipment or workplace injuries.
• Remain informed of professional developments and regulatory changes regarding FMCSA, DOT, and ELDT compliance; recommend process and procedural improvements and ensure the test sites meet Federal and State standards.

SUPERVISORY/BUDGET RESPONSIBILITIES None.

OTHER DUTIES Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Requirements

EDUCATION, EXPERIENCE, AND LICENSES/CERTIFICATIONS

• High School diploma or equivalent required; and,
• Five (5) years' experience as a CDL trainer, instructor, or related field and,
• One (1) year experience in administering DOT drug and alcohol testing programs and maintaining Driver Qualification (DQ) files; and,
• Must possess a current and valid Texas Class "A" CDL for the last two (2) years;

• OR

• Any combination of related education and experience that will result in a candidate successfully performing the essential functions of the job.

REQUIRED SKILLS/ABILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required:

• Knowledge of Federal, State, and Local laws, regulations, and standards regarding DOT compliance and administration, FMCSA regulations, and Texas CDL requirements.
• Skill at the intermediate level, working with applicable Microsoft Office 365 products, and other software systems to complete work.
• Skill in providing exceptional service to internal and external customers.
• Ability to communicate effectively, both in oral and written forms, for the needs of the audience.
• Ability to work independently and/or as part of a team to manage multiple work tasks while balancing competing priorities with attention to detail and in a fast-paced environment.
• Ability to establish and maintain effective interpersonal relationships.
• Ability to manage confidential information and maintain compliance documentation.
• Ability to handle difficult and stressful situations with professional composure and confidentiality.
• Ability to support controversial positions, negotiation of sensitive issues and/or presentations with internal and external stakeholders.
• Ability to motivate, mentor and train through direct and indirect influence.
• Ability to develop, understand, interpret, and apply rules, policies, and procedures operations.
• Ability to evaluate and develop training materials and conduct training programs.

CONDITIONS OF EMPLOYMENT Position is designated as a DOT Safety-Sensitive role under 49 CFR Part 382 and is subject to pre-employment, post-accident, random, and reasonable suspicion, return-to-duty, and follow-up testing requirements in accordance with FMCSA regulations.

Must maintain a clean driving record (no major violations within the past two years).

Must possess and maintain a valid Texas Class "A" CDL endorsement, a good driving record, and state required minimum automobile liability insurance per state law.

Must be able to obtain and maintain required endorsements if teaching those endorsements.

Must pass a driver's license check, criminal history background check, employment history verification, and social security number verification.

Environmental Factors and Conditions/Physical Requirements

SAFETY Ensure equipment is in safe operating condition; perform preventive maintenance on tools and equipment, as appropriate and/or notify leadership immediately of needed repairs.

Follow established safety procedures and techniques to perform job duties, including lifting and climbing; operate tools and equipment according to established safety procedures.

Promptly report unsafe conditions in the work area and/or any conditions that are not immediately correctable to leadership.

WORKING CONDITIONS/PHYSICAL REQUIREMENTS Safety Sensitive: Yes

• Tools/Equipment Used: Standard office equipment, including computer, tablet, and peripherals; risk, and safety assessment equipment, measuring instruments, and camera; operates motor vehicle; wears appropriate personal protective equipment (PPE).
• Posture: Prolonged sitting and standing; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.
• Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.
• Lifting: Lifting no more than 20 pounds and carrying no more than 10 pounds.
• Environment: Works in an office setting and outside with exposure to sun, heat, cold, humidity, and inclement weather, noise, dust, chemicals, odors, steep slopes, uneven ground, and rough terrain; occasionally requires irregular and/or prolonged hours.
• Travel: Travels to City of Denton buildings and professional meetings as required.
• Attendance: Regular and punctual attendance at the worksite is required for this position. Must be able to work after normal business hours, holidays, and weekends, as needed. Must attend regularly scheduled and special meetings.
• Mental Demands: Maintains emotional control under stress; works with frequent interruptions.

CORE VALUES Inclusion

Collaboration

Quality Service

Strategic Focus

Fiscal Responsibility

TOP TIER BENEFITS Medical, dental, and vision coverage in addition to life and disability insurance plans

Employee Health Clinic

Paid Vacation Days