Talent.com
Staff Icons, LLC
ADMINISTRATIVE ASSISTANTStaff Icons, LLC • Paramus, NJ, US
ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT

Staff Icons, LLC • Paramus, NJ, US
30+ days ago
Job type
  • Full-time
Job description

Administrative Assistant

We owe our success to people and processes. An administrative assistant is the supportive force behind both, and we are currently seeking someone exceptional to take the helm. The ideal candidate will be a problem solver who has excellent communication skills and impeccable attention for detail. The candidate should also have experience working in an office environment, performing administrative tasks, and providing support to coworkers. An ability to multitask, manage complex schedules, and meet changing deadlines is essential to the position.

Objectives of this role

  • Serve as the eyes and ears of the office, providing information, answering questions, and responding to requests
  • Ensure optimal use of office equipment, supplies, and inventories through preventive maintenance
  • Maintain workflow by analyzing and refining standard operating procedures, such as scheduling, communications, and office layout
  • Coordinate internal and external resources to expedite workflow
  • Oversee and achieve organizational goals while upholding best practices

Responsibilities

  • Provide front-desk coverage by managing a busy, multiline phone system, greeting guests as they enter the office, managing incoming/outgoing mail and shipments, and maintaining an organized, clean office environment
  • Provide administrative support to senior leaders, including email correspondence and generation and distribution of memos, letters, spreadsheets, forms, and faxes
  • Plan, organize, and schedule company meetings in the office, off-site, and via videoconference
  • Coordinate domestic and international travel arrangements for employees
  • Maintain filing system, contact database, employee list, and inventory
  • Order and oversee office supplies and food deliveries for group meetings

Required skills and qualifications

  • High school diploma or equivalent
  • Proven administrative experience
  • Superb written and verbal communication skills
  • Strong time-management skills and multitasking ability
  • Aptitude for learning new software and systems

Preferred skills and qualifications

  • College degree or equivalent
  • Previous success in office management
  • Experience managing budgets and expenses
  • Experience developing internal processes and filing systems
  • Comfortable handling confidential information
Create a job alert for this search

ADMINISTRATIVE ASSISTANT • Paramus, NJ, US

Similar jobs

Administrative Assistant (Housing / Property Management)

TRIGYN TECHNOLOGIES, INC.New York, NY, US
Full-time

Trigyn's direct government client has an immediate opening for Administrative Assistant in New York, NY.The details of the opportunity are below.Description: Electronically filing Non-payment Housi... Show more

 • Promoted

HR & Office Administrative Assistant

CJ Foodville USAFort Lee, NJ, United States
Full-time

HR & Office Administrative Assistant (Temporary).We are seeking a detail-oriented and organized HR & Office Administrative Assistant to support day-to-day human resources functions along with gener... Show more

 • Promoted

NEW JOB OPENING ADMINISTRATIVE ASSISTANT IN Syracuse, NY, USA!

Rose InternationalNew York City, NY, United States
Full-time

Job DescriptionRequired Education:High School Diploma or EquivalencyRequired Qualifications/Skills/Experience:Using Microsoft Outlook, Teams, Word, and Excel.Using Zoom, Microsoft Teams, and other ... Show more

 • Promoted

Administrative Support Assistant

Northwell HealthNew York City, NY, United States
Full-time

Performs diversified clerical duties related to the operational needs of the office/department.Job Responsibility Performs diversified clerical duties which may include, but are not limited to:Typi... Show more

 • Promoted

Administrative Assistant

CollaberaNew York, NY, US
Full-time

Position Details Pay Range: $32/hr - $34/hr Summary: • Professional with previous experience (10+ years) providing administrative support to large groups (i.Providing support to multiple team membe... Show more

 • Promoted

Administrative Assistant

Page GroupNew York, NY, US
Full-time

Our client, a growing construction and general contracting firm, is seeking an experienced Construction Administrative Assistant to support project managers, bid submissions, and daily office opera... Show more

 • Promoted

Administrative Assistant / Broker Support

Blackbird RecruitingNew York City, NY, United States
Full-time

Administrative Assistant / Broker SupportBrooklyn, NY$65,000 - $75,000A busy Property & Casualty insurance broker is seeking a reliable and detail-oriented Administrative Assistant to provide d... Show more

 • Promoted

Administrative Assistant

Jefferies & Company, Inc.New York City, NY, United States
Full-time

Position:Administrative Assistant Responsibilities:Provide high-level administrative support to senior management Coordinate domestic and international travel, including airfare, hotel arrangements... Show more

 • Promoted

Administrative Assistant

ManpowerGroupNew York City, NY, United States
Full-time

Our client, a leading financial services organization, is seeking a dedicated Administrative Assistant to join their team.As an Administrative Assistant, you will be an essential part of the Covera... Show more

 • Promoted

ADMINISTRATIVE ASSISTANT

Montefiore Medical CenterBronx, NY, United States
Full-time

City/State:Bronx, New YorkGrant Funded:YesDepartment:Card - Heart Failure Faculty PracticeWork Shift:DayWork Days:MON-FRIScheduled Hours:8:30 AM-5 PMScheduled Daily Hours:7.Key ResponsibilitiesPerf... Show more

 • Promoted

Administrative Assistant

SF Staffing SolutionsNew York City, NY, United States
Full-time

Provide administrative support as needed throughout the department.Provide administrative support to the Finance & Operations team as needed.Coordinates internal/ external meetings and conferen... Show more

 • Promoted

Administrative Assistant

BurkeNew York City, NY, United States
Full-time

Job OverviewOur organization is looking for an Administrative Assistant to deal with the workplace hullabaloo, keep up with complex timetables, oversee staff and handle obligations for top manageme... Show more

 • Promoted

Administrative Assistant

V Lehmann Construction Co Inc. DBA: Lehmann Pools & SpasMahwah, NJ, United States
Full-time

Benefits:401(k) matching Dental insurance Health insurance Paid time off Vision insurance Job Summary We are seeking a motivated and outgoing Administrative Assistant to join our team.In this role,... Show more

 • Promoted

Administrative Assistant

Robert HalfBrooklyn, NY, United States
Permanent +1

Description We are looking for an Administrative Assistant to support daily office operations for a real estate and property organization in Brooklyn, New York.This Long-term Contract position is i... Show more

 • Promoted

Administrative Assistant - Level 3 - Hourly

MindlanceNew York, NY, United States
Full-time

Daily tasks related to administration and office management include, but are not limited to: travel and expense management, cost control implementation, acting as SPOC for visiting employees, TOMNE... Show more

 • Promoted

G&A Administrative Assistant

AddeparNew York City, NY, United States
Full-time

Who We Are Addepar is a global technology and data company that helps investment professionals provide the most informed, precise guidance for their clients.Hundreds of thousands of users have entr... Show more

 • Promoted

Administrative Assistant

TradeJobsWorkforce10002 New York, NY, US
Full-time

Your primary responsibilities will include: -Calendar Management -Communications and problem solving with insurance companies and clients(aka: patient), -Account receivables/payables -Handling o... Show more

 • Promoted

Administrative Assistant

NESC StaffingNew York, NY, US
Full-time +1

Job description: Administrative Aide/Assistant This position requires candidates to have a Valid Drivers License and their own vehicle.The work site is secure and does not support any type of publi... Show more

 • Promoted

Administrative Assistant

LanceSoft IncFair Lawn, NJ, United States
Full-time +1

Shift: 1st shift, Monday-Friday.We are seeking a detail-oriented Administrative Assistant to support daily operations within a laboratory and chemical plant environment.This role provides administr... Show more

 • Promoted

Administrative Assistant

1199 Seiu National Benefit FundNew York City, NY, United States
Full-time

Requisition #:7353# of openings:1Employment Type:Full timePosition Status:PermanentCategory:Non-BargainingWorkplace Arrangement:In-OfficeFund:1199SEIU National Benefit FundJob Classification:Exempt... Show more