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Executive Assistant supporting a Female Founder -- 5x a week in Union Square OfficeBCL Search • New York, NY, US
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Executive Assistant supporting a Female Founder -- 5x a week in Union Square Office

Executive Assistant supporting a Female Founder -- 5x a week in Union Square Office

BCL Search • New York, NY, US
30+ days ago
Job type
  • Full-time
Job description

Executive Assistant

Our client, a rapidly growing, entrepreneurial firm, is seeking an exceptional Executive Assistant to support their Founder & CEO. This is a highly visible role for someone who thrives in a fast-paced environment and enjoys bringing structure, organization, and efficiency to a busy executive's day. The ideal candidate is proactive, systems-oriented, and energized by solving complex scheduling and communication challenges while maintaining the highest level of discretion and professionalism.

Responsibilities:

  • Manage a complex and ever-changing calendar, strategically prioritizing meetings, travel, and executive priorities
  • Coordinate extensive domestic and international travel, including detailed itineraries, logistics, and last-minute changes
  • Serve as the gatekeeper for a high-volume inbox, triaging communications, drafting responses, and ensuring timely follow-up
  • Prepare daily briefing materials, meeting agendas, and background documents to ensure the executive is fully prepared
  • Track action items, follow-ups, and key deliverables to ensure nothing falls through the cracks
  • Draft and edit correspondence on behalf of the executive, adapting seamlessly to their communication style
  • Coordinate meetings and communications with senior-level stakeholders, investors, clients, and business partners
  • Build and refine systems, processes, and workflows to improve efficiency and organization
  • Assist with special projects and administrative initiatives as needed
  • Maintain the highest level of confidentiality while handling sensitive business and personal information

Requirements:

  • 35+ years of Executive Assistant experience, ideally supporting a Founder, CEO, or senior executive in a startup, venture-backed, or high-growth environment
  • Exceptional organizational skills with the ability to manage multiple priorities simultaneously
  • Strong experience with complex calendaring, inbox management, and travel coordination
  • Excellent written and verbal communication skills
  • Highly proactive with a natural ability to anticipate needs and solve problems independently
  • Tech-savvy with strong proficiency in Google Workspace; familiarity with productivity and AI tools is a must
  • Professional, discreet, and able to handle confidential information with sound judgment
  • Low-ego, team-oriented mindset with a "no task too big or too small" attitude

Salary: Up to $175K base + discretionary bonus + fully covered medical, dental, and vision benefits

Hours: 9:00am6:00pm 5 days per week onsite in the Union Square office

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Executive Assistant supporting a Female Founder -- 5x a week in Union Square Office • New York, NY, US

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