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LanceSoft
Document Control Manager/AdminLanceSoft • Houston, TX, United States
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Document Control Manager/Admin

Document Control Manager/Admin

LanceSoft • Houston, TX, United States
30+ days ago
Job type
  • Full-time
Job description

Document Controller III

Job Summary: Document Controller III

Start/End Dates: 6 Months

Work Location: 5950 N Course Dr Houston Texas 77072

Payrate - $33.65/hr on W2 All inclusive

Work Environment: Hybrid schedule: In-office Tuesday, Thursday, and 2nd & 4th Fridays of the month Schedule may change based on business needs

Job Description

Prior Experience/Expertise Required

  • 46 years in document control, including complex projects
  • Attention to detail
  • Ability to follow procedures
  • Good communication skills
  • Strong organizational skills
  • Ability to work independently
  • Clear written and verbal communication
  • Ability to interpret contract documentation requirements
  • Strong communication and follow-up discipline
  • Advanced EDMS knowledge required Content Server experience highly preferred
  • Strong analytical and reporting skills
  • Ability to mentor junior staff
  • High proficiency in Excel and Adobe Pro
  • Must be fluent in Spanish (bilingual)

Objectives & Responsibilities

  • To maintain organized, accurate, and up-to-date documentation for the company by efficiently processing all project deliverables and ensuring timely, compliant communication between the company, clients, and vendors.
  • Support basic document control activities under close supervision.
  • Maintain organized and accurate project documentation.
  • Assist with processing incoming and outgoing correspondence.
  • Manage routine document control tasks independently.
  • Ensure documents meet formatting and procedural requirements.
  • Handle full document control responsibilities for small to mid-size projects.
  • Serve as primary point of contact for project documentation.
  • Lead document control activities for complex or multi-discipline projects.
  • Provide guidance to junior DC staff.

Activities

  • Upload documents into the EDMS.
  • Perform basic metadata entry and quality checks.
  • Distribute documents to internal teams as instructed.
  • Process transmittals and correspondence.
  • Track document status and follow up with stakeholders.
  • Maintain project folders and metadata accuracy.
  • Manage project MDL/MDR.
  • Coordinate document reviews between internal teams, clients, and vendors.
  • Prepare project status reports.
  • Oversee document workflows, transmittals, and approvals.
  • Manage large MDLs and ensure alignment with engineering deliverables.
  • Support audits and quality checks.

Processes

  • Follow established procedures for transmittals, filing, and naming conventions.
  • Support routine workflows and document routing.
  • Apply document numbering, revision control, and distribution rules.
  • Support project workflows and approval cycles.
  • Execute workflows, revision cycles, and distribution matrices.
  • Ensure compliance with contract requirements.
  • Implement project-specific procedures.
  • Optimize workflows and identify process improvements.

Key Indicators

  • Accuracy of data entry
  • Timeliness of basic tasks
  • Compliance with procedures
  • Communication responsiveness
  • Quality of document reviews
  • Timely processing of deliverables
  • Compliance with project standards
  • Accuracy of MDL/MDR
  • Review cycle turnaround time
  • Stakeholder satisfaction
  • Reduction of rework
  • Workflow efficiency
  • Quality of reporting
  • Leadership contribution
  • Compliance with audit requirements
  • The ability to perform multiple tasks in a fast-paced team environment to meet tight deadlines is essential.

Education

  • Minimum: High School Diploma plus at least 3 years Document Control management experience.
  • Preferred: Bachelor's Degree in a field related to process management, compliance or coordination. (e.g., Engineering, Business Administration, Information Management, Quality Assurance, Human Resources).
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Document Control Manager/Admin • Houston, TX, United States

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