Payroll Administrator

Payroll Administrator

Join a team where your professional growth directly impacts vulnerable families across New York City by providing crucial housing services and eviction prevention legal support that helps clients achieve permanent, stable housing.

At NAICA, we're committed to being an employer of choice by attracting top talent, fostering an engaging work environment, and providing the support you need to advance your career while making a meaningful difference in people's lives.

Location: Bronx, New York

Reports to: Payroll Manager

Pay Range: $32.96 - $38.46 per hour (est. $60,000 - $70,000 per year)

FLSA Classification: Non-Exempt

Status: Full-time (35 hours per week)

Role Summary: The Payroll Administrator is tasked with processing and maintaining accurate payroll records, ensuring compliance with federal, state, and local regulations, and delivering exceptional support to employees regarding payroll inquiries. The ideal candidate will be detail-oriented, highly organized, and proficient in ADP Workforce Now, with the ability to multitask, prioritize, and complete assignments efficiently. This role demands strong analytical skills, discretion with sensitive information, and effective collaboration with HR and other departments.

Primary Job Responsibilities/Duties

• Process weekly payroll for all employees through ADP Workforce Now, ensuring accuracy and timeliness.
• Maintain and update employee payroll records, including new hires, terminations, and salary changes.
• Review and audit timecards for accuracy, ensuring alignment with company policies and applicable labor laws.
• Handle payroll adjustments, including retroactive pay, overtime, and leave payouts.
• Generate payroll reports for audits and DHS as needed.
• Respond to employee inquiries regarding pay, taxes, and deductions in a timely and professional manner.
• Process and reconcile garnishments, benefit deductions, and other withholdings.
• Ensure payroll tax filings and related compliance requirements are met.
• Assist with year-end payroll processes, including W-2 preparation and distribution.
• Maintain confidentiality of payroll data at all times.
• Compile and prepare monthly payroll expense reports for submission to DHS.
• Reconcile payroll expense data with accounting records to ensure accuracy before DHS submission.
• Maintain supporting documentation for all DHS expense reports, ensuring compliance with agency guidelines and audit standards.
• Perform other departmental duties and participate in projects as assigned.

Physical Requirements:

• Ability to walk, stand, kneel, crouch, and bend over.
• Ability to lift, reach, and handle objects weighing up to 25 pounds.
• Ability to sit at a desk and work on a computer for prolonged periods.
• Ability to travel to different locations within New York City, as needed

Work Environment / Schedule Requirements:

• While standard business hours are Monday through Friday, 9:00 AM to 5:00 PM, employees may be required to work on or during evenings, weekends, and holidays.

Qualifications:

• At least two (2) years of prior administrative experience.
• Previous experience in a similar position.
• Extensive knowledge of MS Excel, MS Word, and Outlook.
• Effective communication skills, personal integrity, and the ability to work with a wide range of individuals and complex issues.
• Must be able to read, speak, write, and understand English for administrative purposes.
• Must pass drug screening to be appointed.
• This position may be subject to a series of investigations before and after appointment.

Equal Employment Opportunity

NAICA is an equal opportunity employer committed to maintaining a diverse workforce and inclusive work environment. As such, discrimination in any aspect of hiring or employment based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy, childbirth, and related medical conditions), or other applicable legally protected characteristics is strictly prohibited.

Applicants of all backgrounds and experiences are encouraged to apply. NAICA will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable federal, state, and local laws, rules, and regulations. NAICA also offers reasonable accommodations as required by applicable federal, state, and/or local laws. Applicants seeking an accommodation for any part of the application or interview process should contact Human Resources by sending an email to HumanResources@naicany.org with the Subject "Reasonable Accommodation Request."

Competitive Benefits Package:

• Comprehensive Health, Dental and Vision Benefits for full-time employees
• 403(b) Retirement Savings Plans
• Loan Forgiveness Programs for eligible employees
• Paid Holidays and Vacation
• Paid Time-off
• Vol Life Insurance and AD&D
• Term Life and AD&D insurance
• Long Term Disability
• Employee Assistance Program support (EAP)
• Commuter Benefits Program
• Aflac: Short-Term Disability, CA, Accident and Hospital
• Employee Discount Program

False Statements

Misrepresentation of your experience, skills, education, or other qualifications, or submission of false/fraudulent information or documentation during or after the application process may result in the rejection of your application or termination of your employment.

At-Will Employment Disclaimer

While we sincerely hope to form a long and mutually beneficial working relationship, NAICA is an at-will employer. Therefore, employment is subject to termination at any time, with or without notice or cause, at the discretion of you or the organization.