School Program Site Supervisor

Site Supervisor

SBCS (formerly South Bay Community Services) transforms communities to support the well-being and prosperity of children, youth, and families. For more than 50 years, we've worked throughout San Diego to provide safe shelter, transitional housing, intervention prevention programs, mental health support, and many other services that meet the ever-changing needs of our communities.

Our organization is dedicated to offering high-quality services and ensuring all services align with the community's needs. To best serve our communities, SBCS partners with various grassroots organizations throughout California to develop innovative strategies that enhance services, empower clients, and ensure that culturally appropriate and trauma-informed care is offered. SBCS provides a wide range of services tailored to meet each client's unique needs. At SBCS, our client-centered approach highlights the importance of respect, empathy, and compassion when interacting with all community members.

Under the direct supervision of the Program Coordinator and Program Director, the Site Supervisor is responsible for the overall program management, supervision, planning and implementation of activities for participants and contractual/regulatory compliance of the program. Provides support and coaching to staff to establish and meet program goals. Models and coaches positive, effective, and caring instructional techniques for partnering with School Site Coordinators and direct service staff. Participates in observational program site evaluations, provide written feedback and guidance in developing corrective action plans when necessary. Assists School Site Coordinators in the development and maintenance of collaborative relationships with school administration and teachers. Provides professional development trainings that emphasize best practices and supports staff in building professional capacity. Establishes partnerships with outside organizations, businesses, and partners.

Essential Duties and Responsibilities:

• Provide constant and consistent supervision of all children and/or youth ensuring their guidance and safety.
• Implement age appropriate activities and events for participants, coordinating activities to meet the developmental needs and interests of all children and/or youth.
• Plan, supervise and implement the daily program in accordance with the goals and policies of SBCS.
• Plan (monthly) and implement (daily) program goals and objectives, calendar of activities, daily schedule, curriculum, and snacks.
• Follow protocols and document all incidents/accidents and ensure proper communication to all parties involved.
• Accurately document attendance, sign-in and sign-out sheets, absentees and emergency information on each child.
• Ensure that program and staff consistently comply with all contract requirements and understand SBCS policies and procedures.
• Establish and post emergency procedures appropriate to the site and in conformity with the procedures adopted by the school site and SBCS management to ensure the daily safety of the children and staff.
• Provide direction and guidance to site staff on a regular basis; provide breaks and lunches according to labor laws.
• Interact with participants in a positive manner while being consistent, treating everyone in the program with dignity and respect.

Other Duties and Responsibilities:

• Coordinate daily program operations including daily set up, youth supervision, and program planning and site maintenance.
• Assist to establish and monitor staff schedules and closely coordinate and monitor site staff's arrival, departure and absences.
• Develop and maintain positive communication with school personnel; ensure positive relationship between the school and SBCS; participate in school activities and functions as required.
• Communicate with parents regarding their child (ren) participation, activities, progress and other program related matters on a regular basis.
• Plan for and request monthly materials and supplies for the program; ensure proper daily security, maintenance and use of program equipment, materials and supplies.
• Submit all necessary and related reports by assigned deadline.
• Maintain current enrollment list and waiting list, as appropriate for site; recruit and enroll participants as space allows.
• Conduct regularly scheduled staff meetings for all site staff.
• Attend Site Supervisor meetings and relate information to site staff.
• Assist in the management of the monthly site budget so as maximize monthly revenue and ensure that expenses do not exceed allotted funding.
• Evaluate staff as to performance and responsibilities
• Work in collaboration with human resources and fiscal departments and follow agency policies and procedures.
• Recruit parents for Parent Advisory Committee and hold meetings on a regular basis.
• Other duties as assigned.

Requirements:

• Must meet and provide documentation of the minimum qualifications for Classroom Assistant; AA or BA is highly desirable, passing score on district's Instructional Assistant Test) acceptable.
• Previous experience supervising staff in a professional setting preferred.
• Must be highly dependable.
• Ability to provide leadership and stability to the program.
• Visual and auditory ability to respond to critical incidents and the physical ability to act in emergency situations.
• Physical ability to lead activities, such as sports, games and curriculum activities, monitor behavior and general housekeeping responsibilities.
• Must have a warm and friendly personality, while having sensitivity to meet the needs of a diverse population.

Conditions of Employment:

• Employment may be conditioned upon satisfactory completion of certain background clearances which may include a Department of Justice criminal background check requiring my fingerprints (Live Scan), screening through the National Sex Offender Public Website, tuberculosis (TB) test, and such additional clearances as may be required under the program.

Physical Demands:

• Visual and auditory ability to respond to critical incidents and the physical ability to act in an emergency situation.
• Mentally and emotionally: Ability to work under deadlines, various projects and dealing with clients in crisis and difficult situations.
• Must be able to remain in a stationary position during shift.
• Moves throughout the building.
• Moves, raises, or lowers (includes upward pulling) an object or equipment up to 50 lbs.
• Transports an object, from 20 to 50 lbs. across the facility, for various needs.
• Ability to exert force upon an object so that the object moves away from the force.
• Ability to exert force upon an object so that the object moves toward the force (includes jerking)
• Ascending or descending stairs and ladders when applicable. Body agility is emphasized.
• Balancing: Maintaining body equilibrium to prevent falling when ascending, descending, traversing.
• Stooping: Bending body downward and forward by bending spine at the waist, requiring full use of the lower extremities and back muscles.
• Handling: Seizing, holding, grasping, turning, or otherwise working with objects or office machinery.
• Communicating: Expressing or exchanging ideas. Communicating is important for those activities in which workers must impart information to clients or to the public, and in those activities in which they must convey detailed or important instructions to other workers accurately, or quickly.

The statements contained herein describe the scope of the responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time unless restricted by a negotiated contract.

Accessibility Accommodation:

SBCS is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities.

Equal Employment Opportunity:

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, sexual orientation, gender identity, genetic information, parental status, national origin, disability status, protected veteran status, or any other characteristic protected by law. Equal Opportunity Employer/Program Auxiliary aids and services are available upon request to individuals with disabilities.

At-Will Employment Status:

Please note that all employment with SBCS is at-will, which means your employment may be terminated at any time by you or SBCS, without cause or advance notice. The terms and conditions of any employment may also be modified.