Manager of Real Estate Administration

Manager of Real Estate Administration

Join our team and live the Ollie-tude! (Ollie's Core Values)

• BE A TEAM PLAYER - Associates are expected to be supportive and work together.
• BE CARING - How do I treat others with courtesy, dignity, and respect?
• BE VALUE OBSESSED - Live the "good stuff cheap" mindset.
• BE COMMITTED - Operate with grit, passion, tenacity, and action.
• BE GROWING - How do we get better every day?
• BE REAL - Associates should be honest, transparent, genuine, trustworthy, and sincere.

Competitive Benefits

• Medical, Dental, Vision, and RX coverage begins Day 2 of employment
• 401K, Company match begins at Associate enrollment
• Strong career growth & talent development culture
• 20% Associate discount on all Ollie's purchases
• Vast array of voluntary benefits

Position Overview:

Ollie's Manager of Real Estate Administration balances between managing crucial real estate and construction data platforms, coordinating the interaction of key contributors (Real Estate, Construction, Finance, Legal, Stores and Lease Administration) and providing analytical support to Real Estate Directors. The position monitors real estate transactions, construction projects, and time-/financial- critical aspects of lease administration. The position assists Lease Administration with, among other things, landlord communications, and resolution of alleged defaults.

Primary Responsibilities:

• Monitor daily correspondence with landlords.
• Review lease abstracts completed by third party team members to ensure accuracy and completeness.
• Receive default notices, estoppel requests, and SNDA requests and usher these to resolution.
• Oversee data entry, validation, and management of lease documents provided by third parties to ensure completeness and accuracy.
• Monitor rent variance analysis and supervise rent payment processing provided by third party.
• Oversee CAM, RE Tax and Insurance invoice reconciliation and resolve billing discrepancies, identifying potential savings.
• Set up newly approved stores in Real Estate, Lease Administration, and Construction platforms.
• Partner with Construction Project Managers to submit requests for tenant allowances, then pursue payment.
• Implement and oversee reminder systems for critical lease portfolio deadlines and maintain renewal schedule for stores.
• Ensure accurate reporting and reconciliation, while fostering strong relationships across teams and stakeholders.
• Collaborate closely with outsourced service providers to ensure aligned objectives and performance.
• Drive process improvements and efficiencies across lease administration operations.
• Ensure data integrity and accurate record-keeping.
• Complete any additional responsibilities and/or duties as assigned.
• Monitor adherence to all Ollie's procedures, policies, and controls.
• Escalate critical issues to SVP RE/C and provide both timely and regular updates on workflow.

Qualifications:

• Bachelor's degree in real estate or accounting is preferred. Paralegal certification a plus.
• 3+ years prior real estate experience with a retailer or shopping center owner is preferred.
• Solid understanding of lease terminology.
• Strong computer skills to include AMT, Leasecake or other lease administration software, Microsoft Outlook, Excel (intermediate level) Word and Adobe. Familiarity with GIS and Construction Management software is a plus.
• Accuracy and attention to detail.
• Solid time management with ability to prioritize and successfully balance multiple tasks and requests.
• Ability to engage and interact across all levels of an organization.

Physical Requirements:

• Ability to sit for an extended period of time at a desk.
• Ability to work on a computer for extended period of time.
• Ability to see, hear, and speak regularly.
• Ability to grip, reach, and pinch with arms and hands frequently.
• Ability to bend and twist occasionally.

Ollie's is an equal opportunity employer. In compliance with Federal and State Equal Opportunity Laws, qualified applicants are considered for all positions applied for without regard to race, color, religion, sex, sexual orientation and identity, national origin, age, veteran's status, disability, or any other legally protected status.