Academic Planning and Scheduling Specialist (Project)

Academic Planning And Scheduling Specialist (Project)

The Academic Planning and Scheduling Specialist provides essential administrative support for curriculum advisory committees and student success initiatives. This role also offers critical backup and relief in class scheduling during peak periods to ensure operational continuity. The position directly supports Bellevue College's strategic priorities of innovation, accountability, and inclusive excellence by fostering effective academic coordination and adaptable scheduling processes.

This is a temporary position with a duration of 18 months. Extension beyond this period is contingent upon department needs and the availability of funding.

Position Salary Range: $59,724/year - $80,436/year

The salary information shown above is a general guideline only. The salary will be determined based on candidate's qualifications and related experience, as well as market and business considerations. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits are offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 40 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

The Division of Academic Affairs at Bellevue College is dedicated to fostering an inclusive, student-centered, and innovative learning environment. Guided by our commitment to teaching excellence, equity, and social justice, we collaborate across the institution to deliver accessible and transformative academic programs. Our division prioritizes student success and advocates for historically marginalized groups, ensuring that our policies and practices reflect our values of equity, integrity, and service leadership. Through partnership with faculty, staff, and the broader community, we strive to empower students to create a more just and equitable world.

Curriculum Development

• Provide administrative and logistical support to the Curriculum Advisory Committee, including scheduling meetings, preparing agendas, and taking meeting minutes.
• Compile and distribute summaries of approved curriculum proposals to the Vice Provost and Provost (Senior Academic Officer).
• Assist faculty in navigating the curriculum development and approval process by providing forms, deadlines, guidance documents, and routing materials appropriately.
• Coordinate with faculty and deans on documentation needs for new program and degree proposals.
• Support and schedule curriculum-related training sessions; maintain attendance records and training materials.
• Assist in tracking program review cycles and collecting required materials to support quality assurance of instructional programs.
• Maintain and update content in the college catalog in collaboration with academic departments and administrative staff.
• Participate in relevant campus committees as a support staff representative, ensuring accurate recording and follow-up on assigned tasks.
• Monitor the status of curriculum proposals through their lifecycle and ensure accurate entry into tracking systems and college databases.
• Liaise with IT and administrative staff to ensure curriculum-related data is available and consistent across campus systems and websites.
• Support the documentation and tracking of student learning outcomes and assessment plans in collaboration with academic departments.
• Assist in preparing reports on curriculum changes, approvals, and catalog updates for internal and external use.
• Update and maintain procedure documents related to academic integrity processes such as grading, in coordination with appropriate departments.
• Help ensure curriculum and catalog practices align with college and state-level policies by referencing current guidelines and communicating updates to relevant stakeholders.

Class Building and Faculty Workload Support

• Build and maintain quarterly class schedules in the student information system, ensuring accuracy and adherence to scheduling deadlines.
• Troubleshoot and resolve class build errors, collaborating with departments or administrative staff as needed.
• Create and apply Enrollment Requirement Groups (ERGs) to appropriate classes.
• Add accurate footnotes, Inclusive Access fees, and other required attributes based on coordination with the Bookstore and instructional departments.
• Update class section information to reflect changes in instructors, modality, meeting patterns, and course cancellations.
• Generate and distribute accurate enrollment reports each quarter to support instructional planning and decision-making.
• Ensure correct assignment types and EMPL RECD entries are applied to each section; notify Director of Operations when a new record is required.
• Update the Instructor/Advisor table in the system to reflect current teaching assignments.
• Coordinate with the Budget Office to create and verify combo codes when required for payroll or faculty assignment tracking.

Special Projects and Academic Operations Support

• Coordinate the Academic Credit for Prior Learning (ACPL) assessment process by serving as a liaison between Enrollment Services, the Evaluations Office, and academic divisions to support students pursuing ACPL opportunities.
• Maintain documentation and track ACPL requests and outcomes; ensure proper routing and communication with departments and evaluators.
• Participate in the statewide ACPL workgroup to represent Bellevue College, share updates, and bring back relevant information to internal stakeholders.
• Serve on internal workgroups and committees as assigned by the Vice Provost or Provost, providing administrative support, note-taking, and task follow-up.
• Represent the Academic Affairs division at community events, state forums, or other external meetings as assigned, assisting with coordination and communication across institutions.

Other Duties

• Provide general operational or project-based support to the OASIS team as needed.
• Participate in special initiatives or temporary assignments aligned with priorities set by the Office of the Provost and Academic Affairs.
• Perform other duties as assigned.

Minimum Qualifications

• Bachelor's degree, or any combination of relevant education and/or experience may be substituted for the educational requirement on a year-for-year basis
• Minimum two (2) years experience including planning, policy analysis, coordination and consultation
• Knowledge or experience working in database
• Effective written, verbal, listening, communication, and problem-solving skills
• Effective ability to manage and prioritize tasks while meeting competing deadlines
• Demonstrated experience working with diverse colleagues and/or students in a collaborative and inclusive environment, including skills in fostering a climate of equity and belonging through multicultural awareness and competence
• Demonstrated experience collaborating with multiple stakeholders
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint, and SharePoint)

Preferred Qualifications

• Experience building class schedules and/or managing Faculty Workload (FWL) in ctcLink (PeopleSoft).
• Experience using PeopleSoft Campus Solutions or similar enterprise systems in a higher education environment.

Conditions of Employment

• Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.
• Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.
• Sexual Misconduct and Background Check:
• Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.
• Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under
• Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.