Senior Project Coordinator

Senior Project Coordinator

At HDR, our employee-owners are fully engaged in creating a welcoming environment where each of us is valued and respected, a place where everyone is empowered to bring their authentic selves and novel ideas to work every day. As we foster a culture of inclusion throughout our company and within our communities, we constantly ask ourselves: What is our impact on the world? Each and every role throughout our organization makes a difference in our ability to change the world for the better. We believe water is more than a resource, it's a shared responsibility. As part of our Water Business Group, you'll help shape how communities manage water for generations to come. From delivering safe drinking water and treating wastewater responsibly to developing sustainable water supplies and protecting lives and property through flood control, your work will directly support public health, environmental sustainability, and infrastructure resilience. We bring together experts across disciplines to solve complex challenges with bold thinking and technical excellence. Whether you're modernizing aging systems or pioneering innovative approaches, your contributions will make a meaningful difference in people's lives. This isn't just a job, it's a chance to lead change, drive progress, and leave a lasting legacy.

HDR is looking for people to join a strong team of project and technical staff who execute and deliver water-oriented planning, engineering and science projects for some of the most important water agencies in California. The Senior Project Coordinator position will be filled by a service-oriented, organized, and proactive person who can support project teams in successfully meeting project deadlines, delivering reports and designs, completing project administrative tasks and maintaining compliance with HDR project management and documentation guidelines. Key responsibilities include:

• Assisting with Project Initiation and documentation
• Project Setup
• Creating Data Storage Locations
• Supporting/Developing Project Review Forms
• Facilitating Project Reviews
• Managing Project Data
• Submitting Procurement Requests for Subcontracts
• Updating Projects' Physical Percent Complete
• Collaborating with the Project Accountant for monthly invoicing
• Meeting coordination and minutes
• Document editing and formatting
• Deliverable tracking
• Travel Coordination as needed
• Assisting with Safety, Health, and Environmental procedures and documentation
• Creating and updating Project SharePoint Sites
• Assisting with Project Close-out and documentation
• Supporting Project Manager(s) and project team(s) as needed
• Supporting Sr. Accountant
• Supporting Technical Specifications
• Compose, type, format, proofread, edit and organize documents, reports, specifications and correspondence
• Create and maintain paper and electronic files
• Order insurance and monitor insurance certificates
• Assist with developing project guides, and provide information and support for project reviews
• Apply company quality assurance guidelines and procedures for project document management
• Prepare, organize and assist with contracts and sub-contracts
• Coordinate meetings and assist with presentations
• Exhibit professionalism with clients
• Work closely with multiple Project Managers and project teams
• Assist with or prepare project invoices as needed
• Perform other duties as needed

Preferred Qualifications

• Knowledge and experience with SharePoint and MS Teams are preferred
• Knowledge and experience with Oracle and Pronto are preferred
• Ability to work with multiple personality types
• Attention to detail
• Proficient time management skills
• Strong communication and Leadership skills

Required Qualifications

• Associate degree in a closely related field or combination of education and relevant experience
• A minimum of 3 years related experience
• Proficiency in Microsoft Word and Excel
• An attitude and commitment to being an active participant of our employee-owned culture is a must

What We Believe HDR is our company. Together, we build on each other's life experiences and perspectives to make great things possible every day. This shapes our collaborative culture, encourages organizational trust and connects us closer to the clients and communities we serve. Our Commitment As employee owners, we all have a role in creating an inclusive environment where each of us is welcomed, valued, respected and empowered to bring our authentic selves to work every day. Our eight Employee Network Groups (Asian Pacific, Black, Hispanic/Latino(a), LGBTQ+, People with Disabilities, Veterans, Women, Young Professionals) help create a sense of belonging and foster a supportive environment where everyone is empowered to engage and contribute. Each group has an executive sponsor and is open to all employees.