Admin Assistant - Associate - Vascular Clinic (UPMC Shadyside)

Full-Time Administrative Assistant

UPMC Shadyside is looking to hire a Full-Time Administrative Assistant to join the Vascular Clinic.

This position will support the clinic at the front desk.

Responsibilities include :

Registering patients for clinic visits

Scheduling follow-up appointments and tests

Answering phones

Collecting co-payments

Other administrative tasks as assigned

Schedule :

Weekday and daylight shifts

Purpose :

Under direct supervision, provides general administrative support to a department or group of professionals.

Orders office supplies and maintains office equipment.

Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence / highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

Assists in researching, drafting, and / or abstracting routine reports. Compiles and analyzes basic information.

Answers, screens, and routes incoming calls and messages. Responds to routine questions.

Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

Greets, screens, and directs visitors to appropriate staff member.

High School diploma or equivalent.

Up to one year of administrative experience preferred.

Working knowledge of word processing, electronic mail / calendar, spreadsheet, presentation, and database software.

Ability to use applicable MS Suite products

Knowledge of business processes and procedures

UPMC is an Equal Opportunity Employer / Disability / Veteran