Associate Enterprise Project Manager

Associate Enterprise Project Manager

Portland General Electric is seeking an experienced Associate Enterprise Project Manager to join our team and play a critical role in shaping the company's regulatory outcomes. As the energy landscape continues to evolve, we are engaged in a growing number of complex and high-impact proceedings before the Oregon Public Utility Commission (OPUC), and we need a skilled project manager to help us navigate them effectively.

In this role, you will be responsible for leading and coordinating regulatory proceedings from start to finish, ensuring that our work products are of the highest quality and that we maintain strong relationships with the Commission and key stakeholders. While knowledge of the utility industry and regulatory processes is a plus, we are primarily looking for a candidate with a strong project management background and the ability to quickly learn the specifics of our business and regulatory environment.

If you are a motivated and detail-oriented professional looking for an exciting opportunity to make a meaningful impact in the energy sector, we encourage you to apply!

Job Function Summary: Plans, oversees, and implements new initiatives and projects.

Key Job Information: Intermediate: Requires expanded professional-level knowledge and experience in own area; incumbents continue to acquire higher-level knowledge and skills.

• Expands on high-level knowledge of the company, processes and customers.
• Solves a range of more complex problems.
• Analyzes possible solutions using advanced knowledge and applying protocols.
• Operate independently and receive only a moderate level of guidance and direction.

Key Responsibilities

Project Consultation and Planning

Responsible for leading minor-sized regulatory dockets. The function includes coordination with regulatory and business SME's in the development of the filing, discovery management, responsive testimonies or comments, settlement planning and OPUC Order implementation.

• Performs project management activities in support of a major or enterprise-wide project managed by a senior project manager (PM).
• Consults with operations managers to ensure strategic alignment, cost effectiveness and mitigation of negative operational and/or customer service impacts of business initiatives and projects; works with project sponsor to develop objectives and scope; assists in or develops business case/justification.
• Develops project plan(s) including WBS, schedule and cost baselines, dependencies and project roles and resource requirements; identifies project risks and mitigation strategies; partners and strategizes with Supply Chain, Legal, IT and project sponsor on vendor contract negotiations.
• Participates with PM(s) in developing project planning documents such as charter, business case/justification, budget, work breakdown structure (WBS), schedule and cost baselines, dependencies and project roles and resource requirements; identifies project risks and mitigation strategies.

Team Leadership

• Leads single-project team in completing a project. Provides staff leadership to team members; facilitates team meetings, cultivates and reinforces group values, norms and behaviors; provides guidance and motivation to team on performance and productivity issues; ensures compliance with established project management methodologies and standards; takes corrective action as needed.
• Acts as liaison between PM and team(s). Provides guidance in support of or on behalf of PM. Coordinates meetings and documents action items; administers and instructs team(s) on SharePoint and/or other team collaboration tools; monitors team(s) compliance with project management methodologies and standards; recommends correction as needed.

Project Controls

• Establishes and maintains formal controls to manage and monitor project budget, scope, quality, schedule and risks to ensure projects are completed on time, within budget and effectively. Negotiates necessary project changes with project sponsor. Maintains, adjusts and updates project plans as needed.
• Maintains, monitors and updates the project plan; tracks and updates budget; alerts PM to significant variances and potential scope increases; maintains and tracks all project-related action items and issues.

Stakeholder Engagement

• Develops communication plans and strategies; provides timely, accurate communication of project plans and status to stakeholders.
• Assists PM in developing communication plans; prepares program/project stakeholder communications such as progress reports, proposals and presentations.

Process Improvement

• Leads and/or facilitates business process improvement (BPI) activities; assists managers and subject matter experts to identify, understand and improve or revise processes, practices and policies; assists managers in establishing process controls in order to measure baseline and post-improvement performance to monitor success of improvement initiatives.
• Contributes to BPI and benchmarking activities by surveying and analyzing best practices, diagramming and capturing process flows, performing gap analyses and identifying improvement opportunities; researches and documents user requirements for business systems; facilitates BPI sessions on behalf of senior PMs as requested.

Project Reporting and Documentation

• Ensures all project documents are catalogued and archived in a secure and efficient manner; documents and files all "lessons learned" along with all project artifacts.
• Prepares program/project level communications such as progress reports, proposals and presentations. Establishes and maintains repository for project documents; ensures all project documents are catalogued and archived in a secure and efficient manner; files all "lessons learned" along with project artifacts.

Internal Collaboration Partners with PMs to improve overall organizational competencies in project management; collaborates with PM peer group to continually improve.

Education/Experience/Certifications

• Requires a bachelor's degree in business, communications, psychology or computer science or other related field or equivalent experience.
• Typically, two or more years in project management or related field. (e.g., scheduling, project coordination, business analyst)
• PMP certification preferred.
• Requires a valid driver's license with a history of safe driving practices.

Competencies (Knowledge, Skills, Abilities)

Functional Competencies

• Working knowledge of project management science, methodologies and standards.
• Working knowledge of and ability to integrate project management knowledge areas including project scope, quality, time, cost, communication, procurement, human resources and risk management.
• Working knowledge of and skill in using software applications such as MS Project, PowerPoint, Word, Excel spreadsheet and graphing, Access and Visio, Maximo and Power Plant.
• Working knowledge of Project Profile system and PGE email system.
• Working knowledge of business process reengineering and continuous improvement methods and concepts.
• Working knowledge of systems thinking concepts and principles.
• Working knowledge of group problem-solving methods and techniques including problem analysis, nominal group and brainstorming techniques and consensus building.
• Working knowledge of Six-Sigma or similar methodologies and the application of human factors.
• Working listening skills, including the ability to draw information out and to see things from another's perspective.
• Working skills in writing technical and business requirements.
• Advanced communication skills, both written and oral, including negotiation, persuasion and presentation skills.
• Basic consulting skills.

General Competencies

• Working analytical thinking skills.
• Working ability to manage stakeholders.
• Working business acumen.
• Working change leadership skills.
• Working conflict management skills.
• Working decision-making skills.
• Working enterprise/business awareness skills.
• Working facilitation skills.
• Working negotiation skills.
• Working problem-solving skills.
• Working risk management skills.

Physical and Cognitive Demands

Cognitive Level Intermediate: Consistent use of relevant principles to solve practical problems and to deal with a variety of concrete variables in situations where only limited standardization exists.

• Ability to adhere to set response times, deadlines and time-sensitive tasks.
• Ability to follow accuracy standards.
• Ability to follow through on decision-making tasks.
• Ability to interact effectively and collaboratively within a team environment.
• Ability to communicate and problem solve when under stress.
• Ability to respond and adapt to frequent change.
• Ability to accept and demonstrate self-awareness when provided constructive feedback.
• Ability to discern feedback and acknowledge ownership of areas of improvement.
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