Secretary I, Legal

Administrative Support For General Counsel And Legal Department

Under direct supervision, provides administrative, clerical and secretarial support to the General Counsel and Legal Department professionals.

The essential functions of the position include, but are not limited to the following:

• Manage, organize, and maintain documents in paper or electronic filing systems.
• Assist with the administration of export licenses under the supervision of the department's export-control counsel.
• Assist with the administration of the various aspects of the legal compliance program, including third party due diligence.
• Provide administrative support in filing UCC documents and assist in renewing/maintaining the same.
• Coordinate travel arrangements for the professional staff.
• Order and maintain office supplies.
• Liaise with the Information Technology department relative to computer and technology matters.
• Prepare first drafts of minutes of legal compliance committees and other meetings; proofread final minutes.
• Maintain a master record of all legal compliance activity.
• Assist with preparation of the fiscal year budget as needed, monitor budget report through the fiscal year, and reconcile any variances.
• Utilize effectively all applicable department software applications including but not limited to preparing MS Teams Forms, Excel, Word and PowerPoint documents, using MS SharePoint and MS Teams Apps, using MS Co-pilot and other enterprise AI tools.
• Assist in special projects, as needed.
• Answer telephone, screen and route calls, take messages.
• Prepare expense reports for employee reimbursement for the professional staff both internally and outside of headquarters.
• Process payments for outside counsel billing and departmental expenses using a variety of procedures and software applications.
• Administer calendars, schedule appointments, and coordinate meetings.
• Prepare first drafts of and proofread and format final versions of various reports, agreements, and other documents.
• Perform other duties as assigned.

Education and experience:

• B.A./B.S. degree strongly preferred.
• 3-5 years of administrative experience, preferably in a law firm, corporate law department or other professional setting.
• Expert skills in MS Teams, SharePoint, Word, Excel and PowerPoint.
• Excellent computer skills, including high typing speed.
• Excellent organizational and oral and written communication skills.
• Detail oriented and able to work independently.
• Ability to work in a flexible, multi-cultural environment.
• Oral and written Spanish, Portuguese or Japanese skills a plus.

The pay range for this position at commencement of employment is expected to be between $26.93/hr. and $37.02/hr.; however, base pay offered may vary depending on multiple individualized factors, including market location, job-related knowledge, skills, and experience. The total compensation package for this position may also include other elements, including commissions based on achieving individual performance and/or sales metrics, incentive compensation and discretionary awards in addition to a full range of medical, financial, and/or other benefits (including 401(k) eligibility and various paid time off benefits, such as vacation, sick time, and parental leave), dependent on the position offered. Details of participation in these additional compensation and benefit plans will be provided if an employee receives an offer of employment.

If hired, employee will be in an "at-will position" and the Company reserves the right to modify base salary (as well as any other discretionary payment or compensation program) at any time, including for reasons related to individual performance, Company or individual department/team performance, and market factors.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

We are an equal employment opportunity employer. All employment decisions are made without regard to race, color, religion, sex, pregnancy, breastfeeding or related medical condition, national origin, ancestry, citizenship, age, marital status, sexual orientation, gender identity, gender expression, domestic partnership, physical disability, mental disability, medical condition, genetic characteristic or information, military or veteran status or other legally protected status (except when one of these criteria is a legally permissible bona- fide occupational qualification).

The Company will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the Company, or (c) consistent with the Company's legal duty to furnish information.

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Applicants with a disability who need assistance with the application process may contact Human Resources by email at employment@meus.mea.com or by calling 714.229.3813.