Knox Administrator

Administrative Assistant

Make a difference, protect lives, and achieve your dreams. Build your career with the industry-leading fire, life safety and security company.

This position performs a variety of clerical, recordkeeping, and customer service tasks to assist with the smooth operation of the organization. Provides administrative and clerical support to an assigned location, department, and / or unit. Develops, maintains, and ensures com. Assists with budgetary matters, track department funds, and purchasing. Compiles reports and monitors assigned projects and / or program components.

Essential Duties & Responsibilities :

• Greets and directs clients and visitors.
• Answers phone calls and emails in a timely manner.
• Manages company telecommunications network and communicates with answering service.
• Returning calls (Voicemails)
• Will Call audit (Calling customers whose orders have been in will call for lengthy amount of time)
• Creating new orders and invoicing
• Sending quotes and following up on quotes
• Replying to emails
• Submitting order approval to the fire department and following up
• Data entry
• Filling paperwork
• Collecting payments
• Inventory
• Creating Requisitions
• Calling customers when their material has been received
• Going through the open credit report to ensure that all Knox open credits are applied to their invoices
• Manages key vendor accounts, supplies inventory, and submits invoices for payment
• Compiles budget data and maintains financial records as requested.
• Copies, collates, and otherwise prepares reports for mailings, meetings, and other correspondence.
• Assists with projects and event support
• Assists other departments as needed
• Assists with Customer relations
• Assists with Contract creations
• Manages all branch Fire Alarm Invoicing
• Perform other duties assigned by management.

Education / Qualifications :

Other Duties :

Physical Requirements :

Benefits and Perks :

Pye-Barker Fire and Safety is an Equal Opportunity Employer