Essential Duties and Responsibilities: - Provide support and assistance to contracts department staff by providing administrative support services as required, including proofreading, copying, filing, mail, facsimile transmittal, answering and disseminating incoming calls and messages. - Assist in maintenance of internal database of contract files and contract action requests. - Prioritize and respond to requests for information from contracts department, other internal departments and external clients. - Review outgoing materials and correspondence for internal consistency and conformance with company procedures. - Prepare contract documents for signature. - Collect information from files or staff for routine inquires on contract status and refer non-routine requests to appropriate personnel. - Assist in maintenance of internal database of contract files and contract action requests. - Work on subcontracts, NDAs and teaming agreements. - Prioritize and respond to requests for information from contracts department, other internal departments and external clients. - Prepare contract documents for signature. - Prepare reports, presentations, and materials, including those of a complex or confidential nature - Coordinate schedules and logistics, including meetings, conference rooms, A/V equipment, and travel arrangements - Manage incoming and outgoing communications, responding to correspondence and maintaining accurate records. - Support day-to-day departmental operations and ensure adherence to organizational policies and procedures - Assist with and contribute to special projects and initiatives as directed by leadership - Serve as a point of contact for visitors and calls, providing reception and administrative support as needed-May provide guidance, training, or mentoring to junior staff Minimum Requirements - High School diploma or equivalent with 4+ years of experience, or Associate degree with 2+ years experience. - Experience supporting contracts. - Strong verbal and written communication skills. - Ability to build collaborative relationships. - Ability to multi-task and prioritize. EEO Statement Maximus is an equal opportunity employer.
We evaluate qualified applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics. Pay Transparency Maximus compensation is based on various factors including but not limited to job location, a candidate's education, training, experience, expected quality and quantity of work, required travel (if any), external market and internal value analysis including seniority and merit systems, as well as internal pay alignment.
Annual salary is just one component of Maximus's total compensation package.
Other rewards may include short- and long-term incentives as well as program-specific awards.
Additionally, Maximus provides a variety of benefits to employees, including health insurance coverage, life and disability insurance, a retirement savings plan, paid holidays and paid time off.
Compensation ranges may differ based on contract value but will be commensurate with job duties and relevant work experience.
An applicant's salary history will not be used in determining compensation.
Maximus will comply with regulatory minimum wage rates and exempt salary thresholds in all instances. Accommodations Maximus provides reasonable accommodations to individuals requiring assistance during any phase of the employment process due to a disability, medical condition, or physical or mental impairment.
If you require assistance at any stage of the employment process-including accessing job postings, completing assessments, or participating in interviews,-please contact People Operations at applicantaccom@maximus.com. Minimum Salary $ 22.45 Maximum Salary $ 32.20 *
Contracts/Administrative Support Specialist (Remote) • Miami, FL, US
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