Project Scheduler

Project Scheduler

We're seeking a Project Scheduler to support a portfolio of major transit capital improvement projects. Your primary focus will be developing, maintaining, and analyzing project schedules for the owner's Project Controls team, supporting projects from planning and design through construction and closeout while helping ensure successful project delivery.

This is a long-term, full-time, on-site position located in San Jose, CA.

Responsibilities

• Develop, maintain, and update master schedules, detailed project schedules, schedule forecasts, recovery schedules, and schedule reports for a portfolio of transportation capital projects.
• Manage and regularly update schedules for approximately 80 to 100 active projects throughout planning, design, procurement, and construction.
• Analyze project schedules to identify critical path activities, schedule risks, constraints, and opportunities for schedule improvement.
• Review contractor baseline schedules, monthly schedule updates, recovery schedules, and schedule narratives for compliance with contract requirements.
• Perform Time Impact Analysis (TIA) to evaluate schedule impacts associated with contract changes, delays, and change orders.
• Coordinate closely with project managers, project controls staff, consultants, contractors, and stakeholders to maintain accurate project schedules and resolve schedule-related issues.
• Integrate individual project schedules into larger program or master schedules to support program-level reporting and decision-making.
• Support project controls activities involving schedule performance, cost controls, funding, earned value concepts, and project reporting.
• Prepare schedule analyses, progress reports, executive dashboards, and other management reports that communicate project status, schedule performance, and forecasted outcomes.
• Provide scheduling requirements and schedule specifications for inclusion in procurement and construction contract documents.
• Evaluate contractor work sequencing, construction methods, productivity assumptions, and schedule logic to verify schedule reasonableness.
• Support contract administration activities involving schedule analysis, change management, claims avoidance, and schedule documentation.
• Coordinate with internal departments and external agencies to support project planning, delivery, and reporting requirements.

Attributes

• Excellent written and verbal communication and interpersonal skills.
• Excellent organizational and analytical skills.
• Collaborative mindset that fosters teamwork, trust, and positive relationships.
• Natural curiosity, problem-solving abilities, and a passion for continuous improvement.
• Ability to communicate schedule status, risks, and recommendations to both technical and executive stakeholders.
• Strong attention to detail and commitment to quality, accountability, and professionalism.

Minimum Qualifications

• Bachelor's degree in engineering, construction management, architecture, or equivalent combination of education and experience.
• 5+ years of experience developing, maintaining, and analyzing schedules for transit or other similar heavy civil infrastructure capital projects.
• Strong knowledge of Critical Path Method (CPM) scheduling principles, schedule development, schedule analysis, and schedule forecasting.
• Experience developing and reviewing contractor baseline schedules and monthly schedule updates.
• Experience performing Time Impact Analysis (TIA) and evaluating schedule impacts associated with contract changes and delays.
• Knowledge of earned value concepts and their application to project controls and schedule performance measurement.
• Understanding of construction sequencing, construction means and methods, contract administration, and change management.
• Experience coordinating with project managers, contractors, consultants, and owner representatives throughout project delivery.
• Experience preparing schedule analyses, progress reports, executive reporting, and schedule performance metrics.
• Proficiency with Oracle Primavera P6, Oracle Primavera Unifier, Microsoft Project, and other project controls software.
• Proficiency with Microsoft Office 365 (e.g., Outlook, Teams, Word, Excel, PowerPoint, etc.).

Preferred Qualifications

• Bachelor's degree in engineering, construction management, or architecture.
• Planning & Scheduling Professional (PSP), Project Management Professional (PMP), Certified Cost Professional (CCP), or equivalent certification.
• Experience supporting owner's representative, program management, or construction management assignments.
• Experience supporting design-build, CM/GC, or progressive design-build delivery methods.
• Experience evaluating construction claims and schedule entitlement.
• Experience integrating multiple project schedules into program-level master schedules.
• Familiarity with Microsoft Power BI or similar dashboard KPI reporting software.

Compensation Details

Expected Salary: $105k-$135k/year ($50-$65/hour). Luster provides the salary range that the company in good faith believes it might offer for this position based on the successful candidate's level of experience, knowledge, skills, abilities, education, certifications, licenses, geographic location, etc. Luster reserves the right to ultimately pay more or less than the posted range depending on circumstances not related to any status protected by local, state, and/or federal law.

Just LOOK at the Benefits We Offer!

• Unlimited flexible time off
• Paid holidays
• Paid parental leave
• Health, dental, and vision insurance
• Flexible spending accounts (healthcare and dependent or elder care)
• Long-term disability insurance
• Short-term disability insurance
• Life insurance and accidental death and dismemberment
• 401(k) plan with guaranteed employer contribution
• Formal career planning and development program
• $2,500 annually toward professional development
• Wellness program with monthly wellness stipend
• Company cell phone or cell phone plan reimbursement
• Free personalized meal planning and nutrition support with a registered dietitian
• Free personal financial planning services
• Employee assistance program
• Employee discounts
• Employee referral bonus

Specific plan details and coverage for each benefit noted above will be provided upon offer.